HR & Administrative Coordinator

Xinhai Culture Media Sdn. Bhd.; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Benefits offered by this job

Salary negotiable based on experience

Experience in HR, recruitment and a d

Career growth opportunities

Supportive and collaborative working环境

Job summary

Xinhai Culture Media Sdn. Bhd. in Kuala Lumpur is seeking an Administrator/Office Manager to support recruitment, onboarding, employee records, and daily office operations.

The role requires Mandarin fluency with English or Bahasa Malaysia, excellent communication, and strong time management. You will organise documents, coordinate with departments, and help maintain a smooth working environment. The ideal candidate holds a Bachelor's degree and has experience in administration or office

Qualifications

• Bachelor's degree or above required.
• Experience in administration or office management preferred.
• Fluent Mandarin with ability to communicate in English or Bahasa Malaysia.
• Strong communication, coordination, and execution skills.
• Detail oriented, responsible and good time management.
• Proficient in basic office software (Word, Excel).
• Able to handle tasks independently with good problem-solving ability.

Responsibilities

• Handle daily recruitment activities: posting, resume screening, candidate comms, interview arrangements.
• Communicate with Mandarin-speaking candidates throughout recruitment.
• Assist with onboarding, attendance, and employee records management.
• Manage daily administrative and office tasks to ensure smooth operations.
• Organise and maintain contracts, documents and employee records.
• Support team coordination, work arrangements and task follow-ups.
• Coordinate with internal departments and track progress on matters.
• Identify issues proactively and ensure timely completion of tasks.
• Perform other HR, administrative and management duties as needed.

Skills

Mandarin fluency

English communication

Bahasa Malaysia communication

Time management

Attention to detail

MS Word

MS Excel

Education

Bachelor's degree

Tools

MS Word

MS Excel

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Possession of a Bachelor's Degree or above.

Prior experience in administration or office management is preferred.

Fluent in Mandarin (spoken and written), with the ability to communicate in English or Bahasa Malaysia as well.

Excellent communication, coordination, and execution skills.

Attentive to details, highly responsible, and possesses strong time management skills.

Proficient in basic office software, including Word and Excel.

Capable of handling and following up on tasks independently with good problem-solving skills.

Requirement

• Possession of a Bachelor's Degree or above.

• Prior experience in administration or office management is preferred.

• Fluent in Mandarin (spoken and written), with the ability to communicate in English or Bahasa Malaysia as well.

• Excellent communication, coordination, and execution skills.

• Attentive to details, highly responsible, and possesses strong time management skills.

• Proficient in basic office software, including Word and Excel.

• Capable of handling and following up on tasks independently with good problem-solving skills.

Responsibility

• Handle daily recruitment activities, including job posting, resume screening, candidate communication, and interview arrangements.

• Communicate with Mandarin-speaking candidates throughout the recruitment process.

• Assist with employee onboarding, offboarding, attendance, and employee records management.

• Handle daily administrative and office management tasks to ensure smooth operations.

• Organise and maintain company documents, contracts, employee records, and other relevant materials.

• Assist the person in charge with team coordination, work arrangements, and task follow-ups.

• Coordinate with internal departments and follow up on important matters and work progress.

• Proactively identify issues, follow up on tasks, and ensure matters are completed on time.

• Perform other HR, administrative, and management-related duties assigned by the person in charge.

Benefits

• Salary negotiable based on experience and overall capabilities
• Opportunity to gain experience in HR, recruitment and administration
• Career growth and development opportunities
• Supportive and collaborative working environment