Human Resources Assistant

Xinhai Culture Media Sdn. Bhd.; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Salary negotiable based on experience

Growth opportunities in HR & Admin

Supportive and collaborative team

Job summary

Xinhai Culture Media Sdn. Bhd. in Kuala Lumpur is seeking an Administration and Recruitment Coordinator to support daily HR and office operations.

The role involves handling recruitment, onboarding, attendance, and records management, with Mandarin as a key communication language. Requirements include a bachelor's degree, prior admin experience, Mandarin fluency, and strong communication and time-management skills. Proficiency in Word and Excel is expected.

Qualifications

• Bachelor's degree or higher is required.
• Experience in administration or office management preferred.
• Fluent in Mandarin (spoken and written), with English or Bahasa Malaysia also acceptable.
• Strong communication, coordination, and execution skills.
• Detail-oriented, responsible, and good time management.
• Proficient in Word and Excel.
• Ability to handle tasks independently and follow up.

Responsibilities

• Handle daily recruitment activities: postings, screening, and interview arrangements.
• Communicate with Mandarin-speaking candidates throughout the process.
• Assist onboarding, attendance, and employee records management.
• Manage daily administrative tasks to ensure smooth operations.
• Organize contracts, documents, and personnel records.
• Coordinate with internal teams and follow up on tasks.
• Identify issues proactively and drive timely resolutions.
• Support other HR and admin duties as assigned.

Skills

Mandarin fluency

Communication skills

Time management

Detail-oriented

Problem solving

Education

Bachelor's degree

Tools

Word

Excel

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Possession of a Bachelor's Degree or above.

Prior experience in administration or office management is preferred.

Fluent in Mandarin (spoken and written), with the ability to communicate in English or Bahasa Malaysia as well.

Excellent communication, coordination, and execution skills.

Attentive to details, highly responsible, and possesses strong time management skills.

Proficient in basic office software, including Word and Excel.

Capable of handling and following up on tasks independently with good problem-solving skills.

Requirement

• Possession of a Bachelor's Degree or above.
• Prior experience in administration or office management is preferred.
• Fluent in Mandarin (spoken and written), with the ability to communicate in English or Bahasa Malaysia as well.
• Excellent communication, coordination, and execution skills.
• Attentive to details, highly responsible, and possesses strong time management skills.
• Proficient in basic office software, including Word and Excel.
• Capable of handling and following up on tasks independently with good problem-solving skills.

Responsibility

• Handle daily recruitment activities, including job posting, resume screening, candidate communication, and interview arrangements.
• Communicate with Mandarin-speaking candidates throughout the recruitment process.
• Assist with employee onboarding, offboarding, attendance, and employee records management.
• Handle daily administrative and office management tasks to ensure smooth operations.
• Organise and maintain company documents, contracts, employee records, and other relevant materials.
• Assist the person in charge with team coordination, work arrangements, and task follow-ups.
• Coordinate with internal departments and follow up on important matters and work progress.
• Proactively identify issues, follow up on tasks, and ensure matters are completed on time.
• Perform other HR, administrative, and management-related duties assigned by the person in charge.

Benefits

• Salary negotiable based on experience and overall capabilities
• Opportunity to gain experience in HR, recruitment and administration
• Career growth and development opportunities
• Supportive and collaborative working environment