HR & Administration Assistant

SAMWA PRECISION SDN. BHD.; Simpang Ampat; On-site; MYR 33,000 - 56,000; Full time

Job summary

Samwa Precision Sdn Bhd in Malaysia seeks a diligent HR and Administration Assistant to support employee lifecycle processes from recruitment through resignation. You will maintain HR documentation, assist with payroll coordination, and oversee general office administration.

The role requires strong communication, meticulous record-keeping, and the ability to work independently or as part of a team. Proficiency in Chinese and MS Office is preferred to liaise with HQ and manage HR systems.

Qualifications

• Strong communication and interpersonal skills.
• Proficiency in Chinese language (spoken and written) is required.

Responsibilities

• Prepare employee onboarding documents, uniforms, and other required materials for new employees.
• Assist with recruitment activities, including arranging interviews, communicate with candidates, and prepare recruitment documents.
• Maintain and update employee records, personnel files and HR documentation.
• Monitor and track employee attendance, leave and overtime records.
• Assist with payroll processing by preparing timesheets and updating employee information in the HR/payroll system.
• Coordinate employee orientation, onboarding activities, and training sessions.
• Assist in communication HR policies, procedures and company guidelines to employees.
• Ensure HR administrative processes comply with applicable labor laws, regulations and company policies.
• Maintain confidentiality and security of employee records and other sensitive HR information.
• Assist with employee resignation and clearance process, including preparation of relevant documentation and updating HR records.

Skills

Communication

Chinese language

Organization

Attention to detail

HR practices

MS Office

HR/payroll systems

Confidentiality

Problem solving

Teamwork

Tools

Microsoft Word

Microsoft Excel

Job description

This role provides comprehensive HR and administrative support to the organization, managing employee lifecycle processes from recruitment through to resignation, while maintaining HR documentation, payroll coordination, and general office administration.

Key responsibilities

Prepare employee onboarding documents, uniforms, and other required materials for new employees

Assist with recruitment activities, including arranging interviews, communicate with candidates, and prepare recruitment documents

Maintain and update employee records, personnel files and HR documentation

Monitor and track employee attendance, leave and overtime records

Assist with payroll processing by preparing timesheets and updating employee information in the HR/payroll system

Coordinate employee orientation, onboarding activities, and training sessions

Assist in communication HR policies, procedures and company guidelines to employees

Ensure HR administrative processes comply with applicable labor laws, regulations and company policies

Maintain confidentiality and security of employee records and other sensitive HR information

Assist with employee resignation and clearance process, including preparation of relevant documentation and updating HR records

About you

Strong communication and interpersonal skills

Proficiency in Chinese language (spoken and written) is required due to regular communication and coordination with the company's HQ.

Good organizational and time-management skills

High attention to detail and accuracy

Good knowledge of HR practices, employee regulations and labor requirements

Proficient in Microsoft Office, particularly Microsoft Word and Excel

Familiarity with HR and payroll systems

Ability to maintain confidentiality and handle sensitive employee information

Strong problem-solving and multitasking abilities

Ability to work independently and as part of a team.

What can I earn as a Human Resources and Administration Assistant

Samwa Precision Sdn Bhd is one of the world’s leading manufacturers in high-performance silicone, rubber, plastic, and other precision products. The Company has rich manufacturing experience with a professional team in the rubber and plastic industry for more than 20 years. Our precision manufacturing capability covers the development of new polymer and composite materials, design and manufacturing of precision molds, compression molding, plastic injection molding, liquid silicone rubber injection molding, spraying, surface treatment capabilities, metal machining, die cutting, and assembly.

Samwa Precision Sdn Bhd is one of the world’s leading manufacturers in high-performance silicone, rubber, plastic, and other precision products. The Company has rich manufacturing experience with a professional team in the rubber and plastic industry for more than 20 years. Our precision manufacturing capability covers the development of new polymer and composite materials, design and manufacturing of precision molds, compression molding, plastic injection molding, liquid silicone rubber injection molding, spraying, surface treatment capabilities, metal machining, die cutting, and assembly.