HR & Admin Specialist: Onboarding, Payroll & Compliance

SAMWA PRECISION SDN. BHD.; Simpang Ampat; On-site; MYR 33,000 - 56,000; Full time

Job summary

Samwa Precision Sdn Bhd in Malaysia seeks a diligent HR and Administration Assistant to support employee lifecycle processes from recruitment through resignation. You will maintain HR documentation, assist with payroll coordination, and oversee general office administration.

The role requires strong communication, meticulous record-keeping, and the ability to work independently or as part of a team. Proficiency in Chinese and MS Office is preferred to liaise with HQ and manage HR systems.

Qualifications

• Strong communication and interpersonal skills.
• Proficiency in Chinese language (spoken and written) is required.

Responsibilities

• Prepare employee onboarding documents, uniforms, and other required materials for new employees.
• Assist with recruitment activities, including arranging interviews, communicate with candidates, and prepare recruitment documents.
• Maintain and update employee records, personnel files and HR documentation.
• Monitor and track employee attendance, leave and overtime records.
• Assist with payroll processing by preparing timesheets and updating employee information in the HR/payroll system.
• Coordinate employee orientation, onboarding activities, and training sessions.
• Assist in communication HR policies, procedures and company guidelines to employees.
• Ensure HR administrative processes comply with applicable labor laws, regulations and company policies.
• Maintain confidentiality and security of employee records and other sensitive HR information.
• Assist with employee resignation and clearance process, including preparation of relevant documentation and updating HR records.

Skills

Communication

Chinese language

Organization

Attention to detail

HR practices

MS Office

HR/payroll systems

Confidentiality

Problem solving

Teamwork

Tools

Microsoft Word

Microsoft Excel

Job description

Samwa Precision Sdn Bhd in Malaysia seeks a diligent HR and Administration Assistant to support employee lifecycle processes from recruitment through resignation. You will maintain HR documentation, assist with payroll coordination, and oversee general office administration.

The role requires strong communication, meticulous record-keeping, and the ability to work independently or as part of a team. Proficiency in Chinese and MS Office is preferred to liaise with HQ and manage HR systems.