HR & Administration Officer

NISSHA PRECISION TECHNOLOGIES MALAYSIA SDN. BHD.; Bandar Baru Bangi; On-site; MYR 50,000 - 89,000; Full time

Job summary

Nissha Precision Technologies Malaysia Sdn. Bhd. in Bandar Baru Bangi seeks a capable Human Resources and Administration Officer to manage HR operations, recruitment, training, employee engagement, compliance and facilities functions.

You will lead HR & Administration assistants, oversee vendor relationships, ensure Labour and QMS compliance, and support audits, while maintaining high standards of confidentiality and integrity in handling employee information.

Qualifications

• Degree in HR, Business Administration or related field with minimum 5 years' relevant experience.
• Proficient in MS Office, especially Excel and Word.
• Strong knowledge of Malaysian employment laws and HR practices.
• Excellent interpersonal skills and ability to build relationships with all levels.
• High integrity, confidentiality and attention to detail.

Responsibilities

• Manage HR operations, recruitment, training, engagement, compliance and facilities management.
• Lead Administration assistants and coordinate with vendors/service providers.
• Oversee attendance, leave, claims, overtime and HRMS records; update HR procedures.
• Coordinate end-to-end recruitment, job ads, sourcing, interviews and onboarding.
• Plan and coordinate training programmes and maintain training records.
• Handle disciplinary matters and provide guidance to employees.
• Manage uniforms, PPE, safety shoes, and related records.
• Organise employee engagement activities and welfare matters.
• Oversee housekeeping, security, pest control, and site services; monitor service performance.
• Ensure adherence to policies, labour requirements, RBA and QMS; support audits.

Skills

HR operations

Recruitment

Training & development

Employee engagement

Compliance

Facilities management

HRMS / attendance tracking

Vendor management

5S / safety compliance

Education

Bachelor's degree in Human Resources

Business Administration

Tools

Microsoft Excel

Microsoft Word

MS Office applications

Job description

This role encompasses comprehensive HR and Administration responsibilities, including managing HR operations, recruitment, training, employee engagement, compliance and facilities management. Managing Administration assistants, oversee vendor and service provider relationships, and ensure adherence to company policies, labour requirements and quality management standards.

Key responsibilities

Manage attendance, leave, medical claims, overtime and HRMS records, coordinating with the Document Controller to update HR procedures and documentation.

Manage the end-to-end recruitment process, including job advertisements, candidate sourcing, interview arrangements and new employee orientation.

Plan and coordinate training programmes, source suitable training providers, and maintain all training records and documents.

Handle employee disciplinary matters, provide consultation and guidance to employees, and prepare relevant disciplinary documentation and letters.

Manage employees’ uniform, safety shoe, and apron requests, including issuance, replacement, and record maintenance.

Plan, coordinate and organize employee engagement activities and initiatives.

Coordinate and manage employee welfare matters, including medical and emergency support when required.

Oversee housekeeping, cleaning, pest control, landscaping, security, CCTV, waste collection, vending machines and other general site services.

Coordinate and monitor vendors and service providers, handle service issues, employee complaints, invoice verification and service performance monitoring.

Lead and guide HR & Administration assistants in daily operations, monitor attendance, 5S, PPE and safety compliance.

Ensure compliance with company policies, labour requirements, RBA and QMS requirements, and support internal, customer and third-party audits.

Any ad-hoc task assigned.

About you

Degree in Human Resources, Business Administration or a related field, with a minimum of 5 years of relevant working experience, preferably in Manufacturing environments.

Proficient in Microsoft Office applications, particularly Microsoft Excel and Word.

Good knowledge of Malaysian employment laws, regulations and HR practices.

Strong interpersonal skills with the ability to build effective working relationships with employees and stakeholders at all levels.

High level of integrity, accountability and confidentiality in handling employee and company information.

Strong analytical, problem-solving and decision-making skills, with excellent attention to detail.

Good verbal and written communication skills.

Able to work independently, prioritize multiple tasks and meet deadlines.

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Officer?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?

Nissha Precision Technologies Malaysia Sdn. Bhd. is a wholly-owned subsidiary of Nissha Co. Ltd.. Nissha Precision Technologies Malaysia Sdn. Bhd. was founded in 1994 as a production base of Nissha for Southeast Asia, and produces and processes IMD products. Our mission is realize the enrichment of people’s lives by creating technology and developing it into economic and social value through the diverse capabilities, passion, and leadership of the global Nissha Group. We are producing IMD (in mold decoration) plastic product and our company located in Bandar Baru Bangi, Selangor.

What can I earn as a Human Resources and Administration Officer