HR & Admin Support Specialist

QL Resources Group; Kuala Lumpur; On-site; MYR 24,000 - 42,000; Full time

Job summary

QL Endau Deep Sea Fishing Sdn Bhd is seeking an HR Assistant to support daily office operations and cross-departmental tasks within a shipping/seafood context.

You will maintain crew records, prepare PLKS/DOF documentation, assist with vessel licensing, and handle insurance paperwork for crew. The role requires strong communication, meticulous record-keeping, and teamwork in a dynamic environment.

Qualifications

• Diploma in Human Resource/ Office Administration or equivalent.
• Previous experience in an administrative role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Maintain and update the crew database, ensuring all records are accurate and up-to-date.
• Prepare documentation for apply/ renewal of PLKS and compliance with DOF permit requirements, including maintain related documentation.
• Assist in the licensing process and submission for vessels, ensuring all necessary documentation is submitted and tracked.
• Prepare insurance documentation for crew, including SOCSO and SKHPPA.
• Assist on incoming and outgoing correspondence, including emails and phone calls.
• Maintain and organize office files, records, and documentation.
• Assist the team with general administrative tasks as required.
• Assist with data entry and maintain HR database accuracy.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Independent and teamwork

Education

Diploma in Human Resource/ Office Administration

Tools

Microsoft Office Suite

Job description

QL Endau Deep Sea Fishing Sdn Bhd is seeking an HR Assistant to support daily office operations and cross-departmental tasks within a shipping/seafood context.

You will maintain crew records, prepare PLKS/DOF documentation, assist with vessel licensing, and handle insurance paperwork for crew. The role requires strong communication, meticulous record-keeping, and teamwork in a dynamic environment.