Shipping Operation Document assistant

Hua Hang Shipping & Trading (M) Sdn Bhd; Penang; On-site; MYR 25,000 - 36,000; Full time

Job summary

Hua Hang Shipping & Trading (M) Sdn Bhd in Penang seeks a responsible Operation Assistant to support daily shipping operations, ensuring accurate vessel operation reports and timely updates. You will prepare vessel line-ups, berthing schedules, and upload documents to the company drive, maintaining tidy records for easy reference.

The role requires clear English and Bahasa Malaysia communication, basic IT skills, attention to timing and figures, and the ability to follow up with minimal

Qualifications

• Fluent in English and Bahasa Malaysia.
• Basic computer knowledge: Word, Excel, email, cloud storage.
• Attention to timing, numbers and reporting accuracy.
• Able to work with minimal supervision and follow up as needed.
• Experience in shipping, port operations or logistics is a plus.

Responsibilities

• Prepare and update vessel operation reports for every shift.
• Monitor vessel operations and coordinate with the operation team.
• Prepare and update port vessel line-up and berthing schedules.
• Update customers on berthing, progress, delays, and schedule changes.
• Collect, organize and upload vessel operation documents to the company drive.
• Maintain records of operation reports and vessel documents; support the team as needed.

Skills

English

Bahasa Malaysia

Microsoft Word

Excel

Email

Cloud storage

Tools

Microsoft Word

Excel

Email

Cloud storage

Job description

We are looking for a responsible and detail-oriented Operation Assistant to support our daily shipping operations.

Main Responsibilities

Prepare and update vessel operation reports for every working shift, ensuring all operation timings, cargo figures, balance quantities, and remarks are recorded accurately.

Monitor vessel operations and follow up with the operation team to obtain the latest information required for reporting.

Prepare and update port vessel line-up / berthing schedules and send the latest information to customers.

Keep customers updated on vessel berthing, operation progress, delays, and schedule changes when required.

Collect, organize, rename, and upload vessel operation documents to the company drive according to the correct vessel/folder.

Maintain proper records of operation reports and vessel documents for easy reference.

Assist the operation team with other vessel documentation and coordination when required.

Requirements

Able to communicate in English and Bahasa Malaysia.

Basic computer knowledge, especially Microsoft Word, Excel, email, and cloud storage.

Careful with timing, figures, documents, and reporting accuracy.

Responsible and able to follow up on work without constant supervision.

Able to respond to vessel operation updates according to shift requirements, including outside normal office hours when necessary.

Experience in shipping, port operations, or logistics is an advantage, but training can be provided.