HR & ADMIN EXECUTIVE

Master Suppliers Sdn Bhd; Johor Bahru; On-site; MYR 48,000 - 72,000; Full time

Job summary

Master Suppliers Sdn Bhd in Johor Bahru is seeking an experienced HR/Admin Executive to support our HR and administrative functions in a full-time capacity. You will manage end-to-end recruitment, onboarding, payroll, attendance, and record-keeping while coordinating training and document control.

This role requires 5+ years in HR, solid knowledge of labor laws, and strong communication in English, Malay, and Mandarin to liaise with multilingual stakeholders.

Qualifications

• Diploma/Advanced Diploma or Bachelor’s Degree in any discipline or equivalent.
• At least 5 years of relevant HR experience.
• Solid knowledge of HR functions including payroll, recruitment, and training & development.
• Good understanding of labor laws.
• Proficiency in MS Office; knowledge of HRMS is an added advantage.
• Basic verbal and written communication skills in English, Malay, and Mandarin.

Responsibilities

• Oversee full cycle of hiring, recruitment, onboarding and resignation processes.
• Manage payroll and incentives, including checks and submissions to authorities.
• Monitor attendance, overtime and leave; maintain employee files.
• Prepare HR statistics and employee data reports.
• Handle employee communications and organize engagement activities.
• Manage training needs, including planning, coordination and providers relationships.
• Perform daily administrative tasks and systematic filing.
• Establish and maintain organized document control and credential renewals.
• Review renewals for certificates, passes, vehicle matters, insurance, ISO documents, etc.
• Undertake ad-hoc tasks as required by superiors.

Skills

HR management

Payroll processing

Recruitment & onboarding

Training & development

MS Office

HRMS

Multilingual communication

Education

Diploma/Advanced Diploma/ Bachelor’s Degree (any discipline)

Tools

HRMS

MS Office

Job description

About the role

We are seeking an experienced HR/Admin Executive to join our team at Master Suppliers Sdn Bhd in Johor Bahru, Johor. In this full-time position, you will play a crucial role in supporting our HR and administrative functions, contributing to the overall success of our organization.

Job Responsibilities

• Oversee the full cycle of hiring, recruitment, onboarding, and resignation processes.
• Manage payroll and incentives, including checks, process monitoring, and submissions to relevant authorities (e.g., EPF, SOCSO).
• Monitor and track attendance, overtime, and leave records. Maintain employee personal files and documentation.
• Prepare HR statistics and employee data reports.
• Handle general employee communications (e.g., announcements, town halls) and organize employee engagement activities.
• Manage all training needs, including planning, coordination, execution, and maintaining relationships with training providers.
• Perform daily administrative tasks such as data entry, documentation processing, and systematic filing.
• Establish and maintain an organized document control process to ensure efficient storage and retrieval of information.
• Review and handle renewals for certificates, passes, vehicle matters, insurance coverage, ISO-related documents, employee correspondence letters, etc.
• Undertake any ad-hoc tasks or assignments as required by superiors.

Job Requirements

• Diploma, Advanced Diploma, or Bachelor’s Degree in any discipline or equivalent.
• At least 5 years of relevant Human Resource experience.
• Solid knowledge of HR functions (e.g., payroll, recruitment, training & development).
• Good understanding of labor laws.
• Proficiency in MS Office; knowledge of HRMS is an added advantage.
• Basic verbal and written communication skills in English, Malay, and Mandarin to liaise with multilingual clients, suppliers, or associates.
• Excellent organizational and time-management abilities.
• Strong interpersonal skills with a high level of integrity, ethics, initiative, and a sense of urgency.

About us

We are a company that is actively pursuing trading/wholesale business within the shipping industry in Johor Bahru, namely the Ship Chandler. Since its long establishment in 1977, Master Suppliers has been one of the few pioneers in the industry that is well known for being professional, efficient & effective. Our core competencies is to be able to supply product such as provisions, engineering deck product, marine use related product, etc at the most cost effective pricing and on time delivery services mainly to vessels by the port in Johor. We strongly believe that hard work will always be rewarded and teamwork is the essence to success.

to be part of our dynamic team and contribute to the ongoing success of Master Suppliers Sdn Bhd.

What can I earn as a Human Resources and Administration Executive