HR & Admin Specialist: Recruitment, Payroll & Operations

Private Advertiser; Gelang Patah; On-site; MYR 27,000 - 47,000; Full time

Job summary

Private Advertiser is seeking a Human Resources and Administration Assistant to support recruitment, onboarding, payroll, and HR documentation in Johor. You will handle attendance, records, and various letters, while coordinating admin tasks across departments.

The role involves import/export paperwork, customs coordination, freight liaison, and ensuring confidential handling of personnel files, with daily office administration and supplier coordination.

Responsibilities

• Assist in recruitment, resume screening, interviews, and offer letters / contracts.
• Handle onboarding, records, confirmations, resignations, and offboarding.
• Monitor attendance, leave, OT, lateness, and HR records.
• Compile monthly payroll data including OT, allowances, leave.
• Maintain employee files and HR documents confidentially.
• Prepare HR letters: confirmations, warnings, show-cause, termination.
• Coordinate staff training, announcements, welfare, uniforms, and activities.
• Handle daily office admin: filing, scanning, and record keeping.
• Prepare letters, reports, forms, and admin documents.
• Manage office supplies, uniforms, access cards, keys, assets.
• Coordinate couriers, suppliers, maintenance, repairs, service providers.
• Assist Management and other departments on admin/ops matters.
• Maintain filing and tracking of licences, certificates, renewals.
• Assist with import/export and customs documents.
• Coordinate with freight forwarders, transporters, shipping agents.
• Prepare shipping docs: invoices, packing lists, permits, certificates.
• Follow up on customs clearance and shipment status.
• Ensure shipping and customs docs are complete and filed.
• Coordinate with internal departments to ready goods before shipment.
• Assist with customs enquiries and supporting documents.
• Maintain records for import/export and shipment documentation.
• Perform other HR, Admin, Customs, and ops duties.
• What can I earn as a Human Resources and Administration Assistant

Job description

Private Advertiser is seeking a Human Resources and Administration Assistant to support recruitment, onboarding, payroll, and HR documentation in Johor. You will handle attendance, records, and various letters, while coordinating admin tasks across departments.

The role involves import/export paperwork, customs coordination, freight liaison, and ensuring confidential handling of personnel files, with daily office administration and supplier coordination.