HR & Admin Specialist: Onboarding, Training & Office Ops

BIOLIVE (M) SDN BHD; Sungai Buloh; On-site; MYR 39,000 - 58,000; Full time

Job summary

BIOLIVE (M) SDN BHD is seeking a proactive HR & Administration Executive to support daily operations, recruitment, onboarding, offboarding, and training coordination. You will maintain employee records, monitor attendance, and handle HR documents while ensuring confidentiality.

The role requires a Diploma or Bachelor's in HRM or Business Admin, 1–2 years of HR/administration experience, and proficiency in MS Office. Strong communication in English and Bahasa Malaysia is essential.

Qualifications

• Diploma or Bachelor's Degree in HRM, Business Administration or a related field.
• 1–2 years of working experience in HR and administration.
• Experience coordinating and managing employee training and development programmes.
• Basic knowledge of HR functions, including recruitment, attendance, leave administration and employee records.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Good command of English and Bahasa Malaysia.
• Good communication, interpersonal and organizational skills.
• Detail-oriented, responsible and able to maintain confidentiality.
• Able to work independently, multitask and meet deadlines.

Responsibilities

• Assist with daily HR and administrative operations.
• Handle recruitment activities, including job posting, resume screening and interview arrangements.
• Coordinate interviews and communicate with candidates.
• Prepare and issue HR-related documents and correspondence, including employment letters, confirmation letters, warning letters, memos, and other official communications.
• Coordinate employee onboarding and offboarding processes, including documentation, staff ID/access cards, and asset handover.
• Maintain and update employee records and personal files.
• Monitor attendance, leave, medical certificates and other employee records.
• Coordinate internal and external employee training programmes.
• Maintain employee training records and monitor training requirements.
• Assist HODs in identifying employee development and training needs.
• Handle basic employee inquiries regarding HR policies, leave and attendance.
• Maintain proper filing of HR and company documents.
• Assist with office administration, including supplies, documents and general coordination.
• Assist in organizing company activities, meetings and employee events.
• Support management with general administrative tasks and reports.
• Ensure HR and administrative matters are handled accurately and confidentially.
• Coordinate office supplies, stationery, pantry supplies, equipment and maintenance.
• Monitor office facilities and ensure a clean, safe and professional working environment.
• Perform other duties assigned by management.

Skills

HR operations

Recruitment coordination

Attendance management

Office administration

Communication

Multitasking

Education

Diploma/Bachelor's in HRM

Tools

Microsoft Excel

Microsoft Word

Job description

BIOLIVE (M) SDN BHD is seeking a proactive HR & Administration Executive to support daily operations, recruitment, onboarding, offboarding, and training coordination. You will maintain employee records, monitor attendance, and handle HR documents while ensuring confidentiality.

The role requires a Diploma or Bachelor's in HRM or Business Admin, 1–2 years of HR/administration experience, and proficiency in MS Office. Strong communication in English and Bahasa Malaysia is essential.