HR Admin & Records Specialist

Private Advertiser; Petaling Jaya; On-site; MYR 31,000 - 47,000; Full time

Job summary

Private Advertiser in Malaysia is seeking a detail-oriented HR Administrator to support HR operations, employee records, attendance and daily administrative tasks.

You will maintain HR files, prepare letters, assist with onboarding, payroll support, recruitment administration, and handle inquiries with confidentiality. Fresh graduates encouraged to apply and you will work with MS Office in a busy office environment.

Qualifications

• Minimum SPM, Diploma, or equivalent qualification in Human Resource Management or Business Administration.
• 1–2 years of HR administration or general administrative support experience.
• Proficient with MS Office (Excel, Word, Outlook) and good English/Bahasa Malaysia communication.

Responsibilities

• HR Administration & Documentation: maintain and update employee files and HR records; prepare employment letters and other correspondence.
• HR Operations Support: assist payroll by compiling attendance, overtime, and leave; coordinate recruitment activities and candidate documentation.
• Onboarding & Offboarding: support documentation and administrative arrangements for new hires and exits.
• General Administration: manage office supplies, facilities, liaise with vendors, and support HR team daily activities.
• Other Responsibilities: adapt to changes in duties as required and assist government agencies if needed.

Skills

Attention to detail

Multitasking

Communication skills

Education

Diploma in HR / Business Administration

Tools

Microsoft Office

Job description

Private Advertiser in Malaysia is seeking a detail-oriented HR Administrator to support HR operations, employee records, attendance and daily administrative tasks.

You will maintain HR files, prepare letters, assist with onboarding, payroll support, recruitment administration, and handle inquiries with confidentiality. Fresh graduates encouraged to apply and you will work with MS Office in a busy office environment.