HR Operations & Recruitment Specialist

Private Advertiser; Kuala Lumpur; On-site; MYR 39,000 - 56,000; Full time

Job summary

Private Advertiser in Malaysia seeks a capable HR professional to manage day-to-day HR operations, including recruitment, onboarding and records management. You will oversee the full recruitment lifecycle, prepare employment contracts and handle payroll processing, statutory contributions and HR reporting.

The role requires a Diploma or Bachelor’s degree in HR/Business, 2–3 years of experience, and solid knowledge of Malaysian labour laws.

Qualifications

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration or a related field.
• Minimum 2–3 years of relevant HR experience; experience in a similar position is an advantage.
• Good knowledge of Malaysian employment laws, HR policies and statutory requirements.
• Proficient in Microsoft Office, especially Excel and Word; experience with HRIS or payroll systems is an advantage.

Responsibilities

• Manage day-to-day HR operations, including recruitment, onboarding, employee records and personnel administration.
• Handle the full recruitment process, including job postings, resume screening, interview arrangements, candidate selection and offer negotiations.
• Prepare and manage employment contracts, confirmation letters, promotion letters, warning letters and other HR-related documents.
• Monitor employee attendance, leave, overtime and disciplinary matters.
• Coordinate monthly payroll processing and ensure accurate calculation of salaries, overtime, allowances and deductions.
• Manage statutory contributions and submissions, including EPF, SOCSO, EIS and PCB.
• Ensure HR policies and procedures comply with Malaysian labour laws and company regulations.
• Handle employee relations, grievances, disciplinary cases and staff welfare matters.
• Maintain and update HR policies, employee handbooks and standard operating procedures.
• Prepare HR reports relating to headcount, turnover, absenteeism, recruitment and other HR metrics.
• Support employee engagement activities and continuous improvement of HR processes.
• Perform other HR-related duties and ad hoc assignments as required by management.

Skills

Recruitment

Onboarding

HR policies

Communication

Education

Diploma or Bachelor’s Degree

Tools

Excel

Word

HRIS

Payroll systems

Job description

Private Advertiser in Malaysia seeks a capable HR professional to manage day-to-day HR operations, including recruitment, onboarding and records management. You will oversee the full recruitment lifecycle, prepare employment contracts and handle payroll processing, statutory contributions and HR reporting.

The role requires a Diploma or Bachelor’s degree in HR/Business, 2–3 years of experience, and solid knowledge of Malaysian labour laws.