HUMAN RESOURCE & ADMIN EXECUTIVE

GLS PRECISION ENGINEERING SDN BHD; Hang Tuah Jaya; On-site; MYR 47,000 - 78,000; Full time

Job summary

GLS Precision Engineering Sdn Bhd, based in Malim Jaya Melaka, is seeking an HR & Admin Executive to support payroll, HR administration, recruitment, and training in a full-time capacity. You will handle foreign worker matters, licensing, and compliance, while maintaining confidential HR records and coordinating the entire employee lifecycle.

The role requires 4–5 years of HR & Admin experience, proficiency in Malaysian labour laws, and strong MS Office skills.

Qualifications

• Diploma/Degree in HR, Business Admin, Management or related field.
• Minimum 4-5 years of HR & Admin experience.
• Knowledge of Malaysian labour laws and statutory requirements.
• Good working knowledge of Microsoft Office, especially Excel.
• Strong communication, organisational and interpersonal skills.
• Able to work independently and handle confidential information.
• Manufacturing experience, particularly LMW, is a plus.
• Proficient in Bahasa Malaysia and English, written and spoken.

Responsibilities

• Process monthly payroll, OT, claims, commissions and salary adjustments.
• Manage employee lifecycle: confirmation, contract renewal, transfer, appraisal, resignation and exit.
• Maintain employee records, attendance, leave, insurance and payroll documentation.
• Prepare HR letters, reports, notices and employment documents.
• Manage foreign worker quota, permits, visas, and related compliance.
• Coordinate recruitment and onboarding across platforms (JobStreet, LinkedIn, etc.).
• Prepare HR reports covering headcount, turnover, attendance and training.
• Oversee administration, licensing, customs, and licensing renewals.

Skills

HR Admin

Excel

Communication

Organisational skills

Documentation

Bilingual

Education

Diploma/Degree in HR/BA

Tools

SQL Payroll

FingerTec TCMS

XP3K attendance

SQL Accounting

SMARTGBP portal

eSWIS

MyKKP Portal

Job description

We are seeking a dedicated and organized HR & ADMIN EXECUTIVE to join our team at GLS Precision Engineering Sdn Bhd, located in Malim Jaya Melaka. In this full-time position, you will play a crucial role in supporting the HR department and contributing to the overall success of our growing manufacturing company.

PAYROLL & HR ADMINISTRATION

• Proficient in SQL Payroll, FingerTec TCMS V3 and XP3K attendance systems.
• Process monthly payroll, OT, claims, commissions, salary adjustments and statutory contributions.
• Manage employee lifecycle matters including confirmation, contract renewal, transfer, appraisal, resignation and exit.
• Maintain employee records, attendance, leave, insurance and payroll documentation.
• Prepare HR letters, reports, notices and employment-related documents.

FOREIGN WORKER MANAGEMENT

• Experienced in FOMEMA, FWCMS, EPPAX and Immigration Portal.
• Manage foreign worker quota, work permits, visa/pass, COM, Special Pass, FOMEMA, insurance and passport-related matters.
• Manage foreign worker accommodation/CLQ, welfare, documentation and compliance.
• Handle foreign worker abscondment cases and liaise with Immigration, government agencies, embassies and appointed agents.
• Maintain complete and updated foreign worker records and statutory documentation.

RECRUITMENT & EMPLOYEE RELATIONS

• Experienced with JobStreet, MYFutureJobs, LinkedIn and Indeed recruitment platforms.
• Manage the full recruitment cycle including job posting, screening, shortlisting, interviews, selection and onboarding.
• Handle employee enquiries, disciplinary matters, grievances, attendance and performance issues.
• Ensure compliance with labour laws, statutory requirements and company policies.

TRAINING & HR REPORTING

• Coordinate internal and external training programmes, including HRDCorp applications and claims.
• Prepare HR reports covering headcount, turnover, attendance, leave, recruitment and training.
• Maintain accurate and confidential HR records and documentation.

ADMINISTRATION, CUSTOMS & LICENSING

• Proficient in SQL Accounting, SMARTGBP (Royal Malaysian Custom Department) portal, eSWIS and MyKKP Portal.
• Manage daily administrative activities including shipment documentation, stock take, invoices, DO, SQL stock assembly, stock issuance and stationery control.
• Prepare monthly and annual LMW reports and manage LMW & ARTIGA licence renewals.
• Handle customs documentation and liaise with forwarding agents for K9 declarations.
• Manage company licence renewals and maintain proper administrative, Customs (RMCD), licensing and operational records.

REQUIREMENTS

• Diploma/Degree in Human Resources, Business Administration, Management or related field.
• Minimum 4-5 years of relevant HR & Admin experience.
• Knowledge of Malaysian labour laws and statutory requirements.
• Good knowledge of Microsoft Office, especially Excel.
• Strong communication, organisational and interpersonal skills.
• Able to work independently, handle confidential information and meet deadlines.
• Experience in a manufacturing environment, particularly LMW (Licensed Manufacturing Warehouse), will be an added advantage.
• Good command of Bahasa Malaysia and English, both written and spoken.
• Able to start immediately or within a short notice period will be an added advantage.