HR Admin Officer

TELADAN SETIA SDN. BHD.; Malacca City; On-site; MYR 24,000 - 36,000; Full time

Job summary

TELADAN SETIA SDN. BHD. is seeking an entry-level HR Officer to maintain employee records, support payroll, and assist in recruitment and onboarding. You will handle HRIS updates, respond to staff inquiries, and help ensure compliance with HR policies.

The role requires a diploma or degree in HRM or related field, strong communication skills, and proficiency in MS Office. Fresh graduates are welcome to apply for a hands-on position with opportunities for growth.

Qualifications

• Diploma or degree in HRM, business administration or related field.
• Fresh graduates are welcome.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office (Word and Excel).
• Strong organizational skills and attention to detail.
• Reliable, independent and able to meet deadlines.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Maintain and update employee records, HR documents and filing systems.
• Monitor staff attendance, leave, overtime and medical leave records.
• Assist in monthly payroll preparation and verification.
• Handle HRIS updates and ensure data accuracy.
• Coordinate recruitment, interview arrangements and onboarding of new employees.
• Address employee inquiries on HR policies, leave, benefits and other HR matters.
• Assist in statutory compliance and HR documentation.
• Coordinate employee welfare, staff activities, training and performance appraisals.
• Prepare HR reports, employee listings, headcount reports and update the organisation chart.
• Assist with general office administration and other HR duties as assigned.

Skills

Communication

Interpersonal skills

Microsoft Office

Organizational skills

Detail orientation

Education

Diploma or Degree in HRM/Business Admin

Tools

Microsoft Word

Microsoft Excel

Job description

• Maintain and update employee records, HR documents and filing systems.
• Monitor staff attendance, leave, overtime and medical leave records.
• Assist in monthly payroll preparation and verification.
• Handle HRIS updates and ensure data accuracy.
• Coordinate recruitment, interview arrangements and new employee onboarding.
• Handle employee enquiries on HR policies, leave, benefits and other HR matters.
• Assist in statutory compliance and HR documentation.
• Coordinate employee welfare, staff activities, training and performance appraisals.
• Prepare HR reports, employee listings, headcount reports and update the organisation chart.
• Assist with general office administration and other HR duties as assigned.

Job Requirements:

• Diploma or Degree in Human Resource Management, Business Administration or related field.
• Fresh graduates are welcome.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word and Excel).
• Good organisational skills and attention to detail.
• Responsible, independent and able to meet deadlines.
• Able to maintain confidentiality and handle sensitive information.