HR & Admin Intern, Malaysia (A43931)

AI Rudder Pte Ltd; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

AI Rudder Pte Ltd in Kuala Lumpur is seeking a proactive HR/Administration intern to assist across recruitment, HR operations, and office support. You will gain exposure to end-to-end processes and collaborate with various teams.

Applicants pursuing related degrees, strong communication and organizational skills, and a proactive mindset are encouraged to apply; effective documentation and data entry are key.

Qualifications

• Pursuing a degree in HR, psychology, business administration, or related field.
• Strong communication and interpersonal skills.
• Excellent organizational abilities and attention to detail.
• Ability to handle confidential information professionally.

Responsibilities

• Assist with recruitment activities: job postings, sourcing, initial screening, scheduling interviews.
• Coordinate candidate registration, assessments, and interview arrangements for events.
• Maintain and update candidate records in recruitment systems.
• Support onboarding, offboarding, and internal HR requests.
• Prepare onboarding materials and distribute HR items to new hires.
• Support office operations, facilities, and record-keeping to keep a tidy workplace.

Skills

Communication

Organization

Confidentiality

Team coordination

Data entry

English proficiency

Education

HR/Business/psychology degree (in progress or recently graduated)

Related field degree

Tools

Microsoft Office

Google Workspace

Job description

1. Recruitment Coordination & Candidate Support

• -Assist with recruitment activities, including job posting, candidate sourcing, initial screening, interview scheduling, and candidate follow-ups.
• -Support recruitment events and onsite hiring activities by coordinating candidate registration, assessments, and interview arrangements.
• -Maintain and update candidate records in recruitment systems to ensure information is accurate, organized, and up to date.

2. HR Operations & Employee Lifecycle Support

• -Assist with routine HR administrative activities related to employee onboarding, offboarding, and internal employee requests.
• -Help prepare onboarding materials, coordinate the distribution of employee IDs and other HR-related items, and support new hires throughout their initial joining process.
• -Assist in preparing employment-related documents, certificates, letters, and internal HR communications under the guidance of the HR team.

3. Office Administration & Facilities Coordination

• -Support daily office operations, including monitoring office supplies, coordinating purchases, and liaising with building management and external service providers.
• -Assist with office facilities arrangements, vendor coordination, and routine administrative follow-ups to help maintain an organized and functional workplace.
• -Help collect quotations, compare basic cost options, and prepare supporting documents for office purchases and administrative expenses.

4. Records Management & Administrative Documentation

• -Maintain organized HR and administrative files, trackers, databases, and supporting documents.
• -Assist with checking employee and administrative records, reviewing billing statements, and preparing payment requests or other documentation for processing.
• -Support the preparation of routine reports, summaries, and other administrative records as needed.

5. Employee Engagement & Workplace Support

• -Assist in organizing employee activities, team-building initiatives, and internal office events.
• -Help coordinate the distribution of employee-related materials and support workplace arrangements to promote a positive employee experience.
• -Provide logistical and administrative assistance for internal meetings, employee communications, and other HR-related initiatives.

6. Research & General Support

• -Assist with basic research and data gathering for HR initiatives, recruitment activities, and workplace improvement projects.
• -Support the collection and verification of administrative information, including travel-related records and accommodation documentation, when required.
• -Perform other HR and administrative duties as assigned by the supervisor.

Qualifications

• -Currently pursuing a degree or a recent graduate in Human Resources Management, Psychology, Business Administration, or a related field.
• -Possesses good communication and interpersonal skills, with the ability to coordinate professionally with candidates, employees, internal teams, and external service providers.
• -Demonstrates strong organizational skills and attention to detail when handling records, documentation, scheduling, and administrative tasks.
• -Able to handle confidential employee, candidate, and company information with professionalism, discretion, and integrity.
• -Proficient in basic office productivity tools, such as Microsoft Office or Google Workspace, for document preparation, data entry, and record keeping.
• -Proactive and willing to learn, with the ability to adapt to a fast-paced work environment and support multiple HR and administrative priorities.
• -Demonstrates a responsible and service-oriented attitude when assisting with recruitment activities, employee requests, and day-to-day office operations.
• -Strong verbal and written communication skills in English, with the ability to communicate clearly and professionally with candidates, employees, internal teams, and external service providers.