Admin Assistant (Urgent Hiring)

Adhes packaging technology (Malaysia) sdn bhd; Klang City, Port Klang; On-site; MYR 31,000 - 51,000; Full time

Job summary

Adhes packaging technology (Malaysia) sdn bhd is seeking a proactive office administrator to support HR and admin tasks at our Pulau Indah, Selangor site. You will oversee daily operations, organize records, coordinate meetings, liaise with vendors, and assist in travel and event arrangements.

The ideal candidate holds a Diploma or Bachelor's Degree in Business Studies, HRM, Administration, Management, Psychology, Education or related fields.

Qualifications

• Diploma or Bachelor's Degree in Business Studies/Human Resource Management/Administration/Management/Psychology/Education/Teaching/Training or equivalent.
• At least 1 year of manufacturing work experience in HR and administrative (Fresh Graduates welcome).
• Excellent written and verbal communication skills in Mandarin & English, as role requires frequent communication with China team.
• Strong organizational and multitasking abilities with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
• Willingness to work in the office in Pulau Indah, Selangor.

Responsibilities

• Office administration.
• Oversee general office operations to ensure smooth daily functioning.
• Maintain and organize physical and digital office records, ensuring easy accessibility.
• Procure office supplies, equipment, and services as required.
• Schedule and coordinate meetings, appointments, and events, including preparing agendas and minutes.
• Prepare and coordinate reports, documentation for internal and external purposes.
• Liaise with vendors, service providers, and external stakeholders to facilitate operational needs.
• Manage travel arrangements for staff, including flights, accommodations, and transportation.
• Coordinate daily meal ordering for staff, monitor budget, record meal expenses, survey restaurant and staff preferences, and ensure timely invoice processing.
• Company's vehicle management including petrol, road tax, insurance, repairs and maintenance.
• Ensure compliance with office policies, processes, and document control protocols.
• Act as main liaison for staff accommodations, conduct regular inspections for hygiene, safety and maintenance standards.
• Coordinate with landlords, suppliers, or maintenance contractors for hostel repairs and improvements.
• Monitor occupancy, utilities usage, and hostel inventories.
• Manage foreign workers/employees dormitory arrangements, room assignments, and maintenance coordination.
• Administration support for events, trainings, and staff activities.
• Assist in coordinating HR-related tasks, including employee records and foreign workers documentation.
• Ad-hoc tasks as required.

Skills

Mandarin language

English language

Organizational skills

Multitasking

Communication skills

Education

Diploma or Bachelor's Degree in Business Studies/Human Resource Management/Administration/Management/Psychology/Education/Teaching/Training

Tools

Microsoft Office Suite

Job description

Job Responsibilities:

Office administration

Oversee general office operations to ensure smooth daily functioning.

Maintain and organize physical and digital office records, ensuring easy accessibility.

Procure office supplies, equipment, and services as required.

Schedule and coordinate meetings, appointments, and events, including preparing agendas and minutes.

Prepare and coordinate reports, documentation for internal and external purposes.

Liaise with vendors, service providers, and external stakeholders to facilitate operational needs.

Manage travel arrangements, including flights, accommodations, and transportation for staffs.

Coordinate daily meal ordering for staff, monitor budget, record meal expenses, conduct restaurant and staff preferences survey and ensure timely invoice processing.

Company's vehicle management for general, includes petrol, road tax, insurance, repairs and maintenance.

Ensure compliance with office policies, processes, and document control protocols.

Act as the main liaison for all matters related to staff accommodations including conduct regular inspections to ensure hygiene, safety, and maintenance standards.

Coordinate with landlords, suppliers, or maintenance contractors for hostel repairs and improvements.

Monitor occupancy, utilities usage, and hostel inventories.

Manage foreign workers/employees dormitory arrangements, room assignments, and maintenance coordination.

Administration support

Support company events, trainings, and other staff activities.

Assist into coordinating HR-related tasks, such as arranging employee records, includes foreign workers documentation.

Other ad-hoc tasks when required.

Job Requirements:

Candidate must possess or currently pursuing a Diploma or Bachelor's Degree in Business Studies/Human Resource Management/Administration/Management, Psychology, Education/Teaching/Training or equivalent.

At least 1 year of manufacturing working experience in HR and administrative (Fresh Graduate are Welcome).

Excellent written and verbal communication skills inMandarin & English, as the role requires communicating frequently with the China team.

Strong organizational and multitasking abilities, with high attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.

Applicants must be willing to work in our office in Pulau Indah, Selangor.