HR & Admin Executive (Based in Bayan Lepas)

PBA Systems(M) Sdn Bhd; Bayan Lepas; On-site; MYR 33,000 - 51,000; Full time

Job summary

PBA Systems(M) Sdn Bhd is seeking an HR & Admin Executive based in Bayan Lepas, Penang. The role focuses on day-to-day HR administration and supporting HR programs, policies, and documentation.

You will handle attendance, onboarding/offboarding, employee records, contracts, recruitment assistance, and liaise on government-related matters, while maintaining confidentiality and office operations.

Qualifications

• 2–5 years HR working experience preferred.
• Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or HR equivalent.
• Proficiency in Microsoft Office & Excel.
• Ability to work independently with initiative and good interpersonal communication.

Responsibilities

• Assist and support day-to-day HR admin functions.
• Handle attendance and leave checking, onboarding and offboarding.
• Maintain employee records and HR-related documentation.
• Prepare employment contracts, confirmations, transfers, promotions and warning letters.
• Address employee queries on HR policies and procedures.
• Monitor government-related matters such as work permits and HRDF claims.
• Assist in recruitment: job postings, interviews and offers.
• Maintain confidentiality and manage office facilities, stationery and security.

Skills

HR experience

Microsoft Office

Interpersonal skills

Multitasking

Detail oriented

Education

Diploma or higher in Business Studies/Administration/HR

Tools

Microsoft Excel

Job description

HR & Admin Executive (Based in Bayan Lepas)

The role is responsible to assist & support in all aspects of/day-to-day HR admin functions, with the main focus of supporting the overall human resources and administration activities and programs.

Job Responsibilities :

• Involve in attendance and leave checking.
• Conduct new hire orientation and exit interview.
• Handle all on-boarding and off-boarding related matters.
• Review, update, maintain and proper filing of employee records, personal files, HR-related documentations, policies and procedures.
• Handle HR administration works such as preparation of employment contracts, confirmation, transfer or promotion, warning letters and etc.
• Attend to all employees’ queries pertaining to HR policies & procedures.
• Monitor & follow up on all Government related matters such as application of work permit, HRDF claim workmen’s Compensation claim, etc.
• Administration of group insurance related matters.
• Assisting the Supervisor in administration and execution of HR activities effectively, such as performance appraisal, training and developments, employee relations, etc.
• Assist in the recruitment process, such as job posting and set up interviews as well as job offer.
• Maintain confidentiality at all times.
• Support for administrative matters, such as office facility maintenance, office cleanliness, stationery order and track stock level, oversee cleaner and security guard.
• Manage phone call and correspondence letter in professional manner.
• Perform all other ad-hoc tasks assigned by superior.

People Requirements :

• 2–5 years of HR working experience are preferred; other applicants are encouraged to apply.
• Possess at least Diploma / Advanced / Higher / Graduate Diploma in Business Studies / Administration / Management, Human Resource Management or equivalent.
• Proficiency in Microsoft Office & Microsoft Excel applications.
• Able to work independently and has initiative, good interpersonal communication skills.
• Fast worker and able to multitask and take on new roles as and when assigned.
• Detail oriented, strong problem solving and teamwork skills.
• Payroll working experiences will be an added advantage (not mandatory).
• Candidates must be willing to work atBayan Lepas, Penang.