HR & Admin Executive

A R Medicom (M) Sdn. Bhd.; Petaling Jaya; On-site; MYR 150,000 - 230,000; Full time

Job summary

A R Medicom (M) Sdn. Bhd. is seeking a skilled HR & Admin Senior Manager to oversee local HR operations and administrative functions within the Malaysia Service Center in Petaling Jaya.

The role covers end-to-end recruitment, onboarding, employee relations, payroll coordination, and daily office administration while supporting regional shared service activities across the group. Ideal candidates have a Bachelor’s degree in HRM or related field, 2–3 years HR experience, strong communication

Qualifications

• Bachelor’s Degree in HRM, Business Administration, Management, or related field.
• Hands-on HR and admin function experience; 2–3 years preferred.
• Experience with payroll systems and HR policies.
• Experience in SSC/regional support or multinational environments preferred.
• Knowledge of Malaysia Employment Act and HR best practices.

Responsibilities

• Support end-to-end recruitment: job postings, screening, interview coordination.
• Coordinate onboarding, orientation, training, and offboarding.
• Assist attendance, leave, overtime, and HR administration.
• Support performance management, training, and employee engagement.
• Handle HR policy inquiries and confidential information.
• Manage daily office administration, facilities, travel, events, and records.

Skills

Analytical thinking

Organizational skills

Communication & interpersonal skills

Multitasking

Detail-orientation & compliance

English & Mandarin/Cantonese fluent

Education

Bachelor’s Degree in HRM/Business Administration/Management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook/Teams

Job description

Reports To: HR & Admin Senior Manager - Malaysia Service Center (MSC)

About The Company

Founded in 1988, the Medicom Group is one of the world’s leading manufacturers and distributors of high-quality, single-use and preventive infection control products for the medical, dental, government and industrial markets, laboratories and research centers, the animal health, and health and wellness communities, and the retail trade. Based in Montreal, Canada, Medicom has operations in 50 countries, has 10 fully controlled manufacturing plants in North America, Europe, and Asia, and sales in over 95 countries worldwide.

Medicom is committed to making the world a safer and healthier place by using carefully selected materials, cutting-edge technology, and continuous innovation to provide protection that healthcare professionals can count on. Today, with over 35 years of scientific expertise, manufacturing facilities in Nort America, Europe and Asia, and a global network of suppliers, Medicom offers a wide range of personal protective equipment (PPE), infection control solutions and patient care products used by millions of professionals around the world every day.

Job Highlights

A diverse role covering Human Resources and Office Administration.

Opportunity to gain hands‑on experience in HR operations, employee relations and administrative management for the local business while also supporting regional shared service operations.

Responsibilities

Human Resources

Support end‑to‑end recruitment, including job postings, screening and interview coordination.

Coordinate employee onboarding, orientation training and offboarding.

Assist with attendance, leave, overtime and HR administration.

Support performance management, training and employee engagement activities.

Handle employee enquiries on HR policies, procedures and employment matters.

Perform other HR‑related duties as assigned.

Administration

Manage daily office administration, supplies and facilities.

Coordinate office maintenance, equipment and vendor services.

Handle calls, correspondence, courier services and general enquiries.

Arrange business travel, accommodation and meeting logistics when required.

Maintain administrative records, filing systems and documentation.

Coordinate company events, meetings and employee activities.

Monitor administrative expenses, purchase requisitions and invoices.

Ensure a safe, organised and well‑maintained office environment.

Perform other administrative duties as assigned.

Requirements

Bachelor’s Degree in Human Resources Management, Business Administration, Management, or related field.

Preferably 2–3 years of relevant working experience in Human Resources and Administration.

Hands‑on experience managing the full spectrum of HR functions.

Experience with payroll systems.

Experience working in a Shared Service Centre (SSC), regional support, or multinational corporation environment is highly preferred.

Well versed with Malaysia Employment Act and HR best practices.

High integrity, professionalism and discretion in handling confidential and sensitive information.

Fluent in English, and Mandarin/Cantonese. Fluency in Mandarin/Cantonese is essential as the role requires direct communication with Mandarin/Cantonese‑speaking clients and stakeholders to ensure effective and accurate business communication.

Skills and Competencies

Strong analytical and problem‑solving capabilities.

Excellent organizational skills.

Strong communication and interpersonal skills.

Ability to manage multiple priorities and work effectively under pressure.

High attention to detail with strong commitment to quality, accuracy, and compliance.

Proficient in Microsoft Office applications, particularly Microsoft Excel, Word, PowerPoint, Outlook and Teams.