HR & Admin Executive

Yong Tai Berhad; Malacca City; On-site; MYR 42,000 - 60,000; Full time

Job summary

Yong Tai Berhad is seeking an experienced HR Administrator to handle the full spectrum of HR operations, recruitment, onboarding, and employee records. You will manage attendance, leaves, benefits, and payroll information in collaboration with the payroll team.

The role requires a Diploma or Bachelor’s degree in HR or related field and at least 3 years of HR/administrative experience, with familiarity in EP/ESD processes. Strong MS Office skills and excellent communication are essential.

Qualifications

• Diploma or Bachelor’s Degree in HR, Business Administration, Management or related field.
• Minimum 3 years of experience in HR and administrative functions.
• Experience handling Employment Pass (EP), ESD and immigration matters is advantageous.
• Proficiency in MS Word, Excel and PowerPoint.

Responsibilities

• Handle HR operations including recruitment, onboarding, records and staff movements.
• Manage recruitment and selection: job postings, interview arrangements, offers.
• Maintain employee personal files and HR records.
• Oversee attendance, leave, benefits and HR documentation.
• Assist payroll with necessary information to payroll team.
• Ensure compliance with labour laws, statutory requirements and policies.
• Prepare HR reports, letters, memos and employment documents.
• Handle EP/ESD matters including applications, renewals and documentation.
• Liaise with government authorities on EP, ESD, immigration and expatriate matters.
• Oversee general administrative duties and office operations.

Skills

HR operations

Recruitment

Onboarding

Payroll coordination

MS Office

EP/ESD experience

Education

Diploma or Bachelor’s Degree in HR, Business Admin, Management

Tools

Microsoft Office

Job description

Handle the full spectrum ofHR operations, including recruitment, onboarding, employee records, and staff movements.

Managerecruitment and selection, including job postings, interview arrangements, offer letters, and new employee onboarding.

Maintain and updateemployee personal files and HR records.

Manageattendance, leave, and employee benefitsand ensure proper HR records are maintained.

Assist withpayroll processingand provide the necessary information to the payroll team.

Ensure compliance with applicablelabour laws, statutory requirements, and company HR policies.

Prepare HR reports, letters, memos, and other employment-related documents when required.

HandleEmployment Pass (EP) and Expatriate Services Division (ESD)matters, including preparation and submission of applications, renewals, cancellations, and related documentation.

Liaise with relevant government authorities and agencies regardingEP, ESD, immigration, and expatriate-related matters.

Administrative Responsibilities

Manage daily office operations and administrative tasks.

Attend phone calls, emails, and other correspondence professionally.

Schedule appointments, meetings, and maintain calendars.

Monitor office supplies, equipment, and vendor services, and arrange purchases when required.

Coordinate travel arrangements and meeting logistics.

Ensure company vehicle is well maintained and maintain record in a timely manner.

Handle incoming and outgoing mail and courier services.

Upkeep office environment to organized and efficient.

Maintain company records, licenses, and administrative documentation.

Assist with budgeting, expense tracking, and invoice processing.

Control stationary purchase and inventory movement update.

Able to update superior on any issue arise.

Perform other administrative duties as assigned.

Qualifications

Diploma or Bachelor’s Degree inHuman Resources, Business Administration, Management, or a related field.

Minimum 3 years of experience in HR & administrative function.

Proven experience as an Administrative Assistant, Office Administrator, or similar role.

Proficiency in Microsoft Office Suite (Word, Excel and PowerPoint).

Experience handlingEmployment Pass (EP), ESD, expatriate, and immigration-related matterswill be an advantage.

Familiarity with office management systems and procedures.

Excellent written and verbal communication skills.

Strong organizational and time management skills.

Ability to multitask and prioritize workload.

High level of accuracy and attention to detail.

Professional attitude and customer service skills.