HR & Admin Executive

La Primeur; Masai; On-site; MYR 36,000 - 54,000; Full time

Job summary

La Primeur is seeking a responsible HR & Administrative Executive to support day-to-day HR, payroll and administrative operations in Malaysia.

The role focuses on payroll processing, onboarding, documentation, records management and regulatory compliance, with opportunities to contribute to HR initiatives and process improvements while ensuring confidentiality and accuracy.

Qualifications

• Diploma or degree in HR, business administration or related field.
• Experience in HR, payroll or admin preferred.
• Familiar with Malaysian EPF, SOCSO, EIS and PCB requirements.

Responsibilities

• Handle monthly payroll processing and statutory contributions.
• Onboard, confirm, increment, resign and maintain HR records.
• Prepare employment letters and official correspondence.
• Maintain staff records, monitor probation, leave and attendance.
• Assist with foreign worker admin, permits and bank accounts.
• Handle HR registrations with government agencies.
• Renew licenses, permits and related documents.
• Monitor tenancy agreements and renewals.
• Support outlet setup logistics and utility services.
• Update SOPs and Employee Handbook when needed.

Skills

Payroll processing

HR documentation

Communication

MS Office

Confidentiality

Education

Diploma/Degree in HR/BA

Job description

We are looking for a responsible and detail-oriented HR & Administrative Executive to support the company's day-to-day HR, payroll and administrative operations.

Key responsibilities

• Handle monthly payroll processing, including EPF, SOCSO, EIS, PCB and other statutory contributions
• Manage employee onboarding, confirmation, increment, resignation and other HR documentation
• Prepare employment letters, confirmation letters, warning/show-cause letters and other official correspondence
• Maintain employee records and monitor probation, leave, attendance and monthly staff evaluation documents
• Assist with foreign worker administration, including work permit renewals, FOMEMA medical appointments, hostel arrangements and bank account applications
• Handle HR-related registrations and submissions with relevant government agencies
• Manage and renew business/outlet licences, permits and related documentation
• Monitor tenancy agreements, expiry dates and renewals
• Assist with administrative arrangements for new outlet setup, including utilities and service applications
• Update company SOPs and Employee Handbook when required

About you

• Diploma/Degree in Human Resources, Business Administration or related field
• Prior experience in HR, payroll or administrative work is preferred
• Familiar with Malaysian EPF, SOCSO, EIS and PCB requirements
• Good organisational skills and attention to detail
• Able to handle confidential employee information responsibly
• Good communication and basic computer/Microsoft Office skills
• Able to work independently and manage multiple deadlines