Hr Admin

Homa Engineering (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

Homa Engineering (M) Sdn Bhd in Kuala Lumpur is seeking a capable HR & Admin Assistant to support human resources and administrative functions. You will handle employee records, recruitment coordination, payroll support, and daily HR operations.

The role requires a Diploma or Bachelor’s degree in HRM or Business Administration, with strong MS Office skills and good communication. Fresh graduates are welcome to apply and you will work both independently and as part of a team.

Qualifications

• Diploma or Bachelor’s degree in HRM, Business Admin, or related field.
• Fresh graduates welcome to apply.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong communication and interpersonal skills; ability to maintain confidentiality.

Responsibilities

• Handle daily HR and administrative activities.
• Maintain and update employees’ personal records, attendance, leave, and HR documentation.
• Assist in recruitment activities: postings, candidate screening, interviews, onboarding.
• Prepare employment letters, confirmation letters, resignation documents, and HR-related documents.
• Assist in monthly payroll preparation and verify attendance, overtime, leave, and allowances.
• Manage employee leave, medical leave, attendance, and related records.
• Assist with onboarding, orientation, and offboarding processes.
• Coordinate with government agencies, suppliers, and external parties as required.
• Maintain filing and ensure HR documents are confidential.
• Handle office administration: stationery, supplies, and general office matters.
• Assist in organizing company activities, meetings, training, and employee engagement programs.
• Ensure HR and administrative procedures comply with policies and regulations.
• Handle employee inquiries and provide administrative support to staff.
• Perform other HR and administrative duties assigned by management.

Skills

Microsoft Office

Excel

Word

Communication skills

Interpersonal skills

Organizational skills

Time management

Confidentiality

Independence

Teamwork

Education

Diploma/Bachelor in HR

Job description

Job Summary

Responsible for supporting the company’s human resources and administrative functions, including employee records, recruitment coordination, payroll support, office administration, and daily HR operations.

Key Responsibilities

• Handle daily HR and administrative activities.
• Maintain and update employees’ personal records, attendance, leave, and other HR documentation.
• Assist in recruitment activities, including job postings, candidate screening, interview arrangements, and onboarding.
• Prepare employment letters, confirmation letters, resignation documents, and other HR-related documents.
• Assist in monthly payroll preparation and verify attendance, overtime, leave, and allowances.
• Manage employee leave, medical leave, attendance, and related records.
• Assist with employee onboarding, orientation, and offboarding processes.
• Coordinate with government agencies, suppliers, and external parties when required.
• Maintain proper filing and ensure HR documents are kept confidential.
• Handle office administration, including stationery, office supplies, and general office matters.
• Assist in organizing company activities, meetings, training, and employee engagement programs.
• Ensure HR and administrative procedures comply with company policies and applicable regulations.
• Handle employee enquiries and provide administrative support to staff.
• Perform other HR and administrative duties assigned by management.

Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Previous experience in HR and administration is an advantage.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Detail-oriented and able to maintain confidentiality.
• Able to work independently and as part of a team.
• Responsible, proactive, and willing to learn.
• Fresh graduates with relevant qualifications are welcome to apply.