HR Executive/Senior Executive

KES International; Kulai; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Annual leave

Job summary

KES International in Kulai, Johor, is seeking an HR Operations Support Executive to assist the HR Department across all HR functions and ensure timely, accurate HR service delivery to staff and line managers.

You will support Recruitment, Compensation & Benefits, TMS, Performance Management, and Employee Relations, while assisting in HR metrics reporting, ISO documentation, and sustainability reporting. Union of precision, compliance and teamwork is essential.

Qualifications

• Minimum 2 years of related experience in HR operations.
• Knowledge of Malaysian labour laws and PDPA guidelines.
• Familiarity with HRIS/TMS and payroll-related processes.

Responsibilities

• Provide operational support to the HR Department across all HR functions.
• Work closely with employees and line managers to ensure timely, accurate HR service delivery.
• Support Recruitment, Compensation & Benefits, TMS, Performance Management, and Employee Relations.
• Assist in HR metrics reporting, labour surveys, ISO documentation, and sustainability reporting.
• Recruitment: handle basic work pass administration and candidate screening.

Skills

Interpersonal skills

Written communication

Adaptability

Education

Degree/Diploma in Human Resource Management or equivalent

Tools

MSO/HRIS/TMS/foreign work pass applications

Job description

Provide operational support to the HR Department across all HR functions.

Work closely with employees and line managers to ensure timely, accurate, and high-quality HR service delivery.

Responsibilities / Accountabilities:

• Provide operational support to the HR Department across all HR functions.
• Work closely with employees and line managers to ensure timely, accurate, and high-quality HR service delivery.
• Support core HR functions including Recruitment, Compensation & Benefits, Time Management System (TMS), Performance Management, and Employee Relations.
• Assist in HR metrics reporting for KES93/KISB/KESSB, labour surveys, ISO documentation, and sustainability reporting.
• Recruitment: Handle basic work pass administration (foreigner permit renewals, status checks).

Job Duties:

• 1. Recruitment Handle basic work pass administration (foreigner permit renewals, status checks). Source direct labour and non-exempt candidates via JobStreet, social media, referrals, and professional networks. Screen and assist in the interview of shortlisted candidates for assigned roles. Maintain and update candidate pipeline database. Verify completeness of applicant documentation. Prepare job offers and coordinate new hire onboarding for direct labours and non exempt. Conduct employee orientation and route new-hire documents for payroll processing. Maintain employee master list, contracts, and personnel files. Prepare exit interview forms, process clearance, and verify leave calculations. Maintain proper documentation for new hires, ensuring compliance with Personal Data Protection (PDPA) guidelines . 2. Compensation & Benefits / TMS & Door Access Support leave administration; ensure leave submissions are accurate for monthly payroll. Coordinate with Payroll on unused leave, leave accruals, and resignee calculations. Verify and file supporting documents (medical certificates, maternity leave forms, etc.). Prepare HR movement forms (confirmation, promotion, transfer) for Direct Labor and Non Exempt. Assist in compiling monthly HR reports (attendance, recruitment updates, absenteeism). Process medical claims and submit for claim process for confirmed employees. Administer TMS/car registration to ipark/door access (ID creation, access setup, clocking issues). 3. Performance Management Distribute confirmation appraisal forms and track submission for direct labor and non exempt staff. Follow up on probation evaluations with line managers. Prepare and consolidate annual performance appraisal documents. Update performance rating and salary information in HR spreadsheets. 4. Training & Development Monitor and update the annual Training Plan. Coordinate internal and external training arrangements. Ensure training attendance records, certificates, and evaluation forms are filed. Assist in organising certification or recertification assessments. Support simple soft-skills training sessions when required. Assist in updating HR-related ISO documents (policies, procedures, forms). 5. Employee Relations Ensure compliance with Malaysian labour laws (EA 1955, SOCSO, EPF, EIS, OSHA). Prepare documentation for disciplinary cases (tardiness, absenteeism, misconduct). Support grievance handling and employee feedback sessions. Assist in staff engagement programmes and wellness initiatives. 6. Foreign Worker Management Assist HR Manager / Senior HR Executive in foreign worker permit renewals, cancellations, and compliance with immigration guidelines. Assist in record keeping of foreign worker's documentation. 7. Data Analysis & Reporting Collect and verify HR-related data according to data governance and PDPA requirements. Compile reports for labour surveys, HR dashboards, and sustainability reporting. 8. Others Perform any other HR-related tasks assigned by the HR Manager / Senior HR Executive.

Minimum job requirements:

• Qualification Degree/Diploma in Human Resource Management or equivalent.
• Experience Minimum 2 years of related experience

Special skills / knowledge / certifications / licenses Knowledge:

• Knowledge: Familiar with local labour law, HR policies, practices and procedures.
• Skill set: MSO/HRIS/TMS/foreign work pass applications
• Ability: Able to interact with all staff levels, good writing skills.
• Other Characteristics:- Disciplined, resourceful, meticulous, and detail-oriente