HR & Admin Executive

Kenneth & Co; Kuala Lumpur; Sur place; MYR 39 000 - 58 000; Plein temps

Résumé du poste

Kenneth & Co is seeking an HR & Admin Executive in Kuala Lumpur to support HR and office admin functions. You will handle recruitment, onboarding, records maintenance, payroll support, employee relations, and offboarding while ensuring compliance with local labour laws.

The role also covers admin tasks like office management, asset tracking, document drafting, and vendor coordination, suitable for a proactive candidate with 1 year of relevant experience and a degree in HR or related field.

Qualifications

• Bachelor's degree in Human Resources Management or a related field.
• Minimum of 1 year of proven HR and administrative experience.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Familiarity with HRIS and handling confidential information.
• Strong communication and proactive problem-solving skills.

Responsabilités

• Assist end-to-end recruitment, onboarding, and new hire setup.
• Maintain physical and digital personnel records with strict confidentiality.
• Support monthly payroll processing and attendance/leave tracking.
• Coordinate employee relations activities and company events.
• Oversee office operations, asset management, and vendor liaison.
• Assist with offboarding, policy communication, and compliance.

Connaissances

MS Office Suite

Excel

Word

HRIS

Formation

Bachelor's degree in Human Resources Management

Outils

HRIS

Description du poste

We are seeking a detail-oriented and proactive HR & Admin Executive to join our team. In this dual role, you will be responsible for supporting the full spectrum of HR functions and office administration. As we also provide HR outsourcing services to our clients, you will support their HR and administrative needs as well.

What You'll Do

Human Resources (HR) Functions

• Recruitment & Onboarding: Assist in the end-to-end recruitment process. Conduct new hire orientation, prepare onboarding materials, and facilitate the setup of new employee workstations and accounts.
• Employee Records: Maintain and update physical and digital personnel files (P-files) and HR databases, ensuring strict confidentiality and compliance with local labor laws.
• Payroll & Benefits: Assist in processing monthly payroll, managing employee attendance, leave records, and overtime claims. Support the administration of employee benefits (insurance, medical claims, etc.).
• Employee Relations: Act as a point of contact for employee inquiries regarding HR policies, procedures, and benefits. Assist in organizing employee engagement activities and company events.
• Offboarding: Coordinate exit interviews, clearance processes, and the deactivation of company assets and accounts for departing employees.
• Policy & Compliance: Help implement and communicate HR policies and ensure the company adheres to labor regulations.

Administrative (Admin) Functions

• Office Management: Oversee daily office operations, including managing office supplies, equipment maintenance, and liaising with building management and vendors.
• Company Asset Management: Maintain and update the company asset register, including tracking, tagging, and monitoring the issuance, movement, condition, and return of company assets (e.g., laptops, phones, furniture, equipment). Conduct periodic asset audits and reconciliations, and coordinate repairs, maintenance, or disposal as required.
• Documentation: Draft, format, and distribute internal memos, letters, and reports. Maintain a proper filing system for administrative documents.
• Correspondence: Handle incoming and outgoing mail, couriers, and general phone/email inquiries.

Other Duties & Projects

• Undertake other ad-hoc HR and administrative duties and projects as assigned by management from time to time.

What We're Looking For

Requirements

• Bachelor's degree in Human Resources Management or a related field.
• Minimum of 1 year of proven experience in a combined HR and administrative role.
• Proficiency in Microsoft Office Suite (especially Excel and Word) and familiarity with HRIS (Human Resources Information Systems).
• High level of integrity and discretion when handling confidential information.
• Strong verbal and written communication skills to interact with all tiers of the organization.
• Proactive problem-solving capabilities to resolve workplace issues quickly.