HR & Admin Executive

Albert Wines & Spirits (M) Sdn Bhd; Kepong; On-site; MYR 28,000 - 50,000; Full time

Job summary

Albert Wines & Spirits (M) Sdn Bhd is seeking an organized HR & Admin Executive to support daily HR and office admin tasks in Malaysia. You will manage contracts, onboarding, payroll support, and HR records while ensuring compliance with local regulations.

The role requires 1–3 years in HR/admin, with proficiency in MS Office. You will interact with vendors and manage confidential information in a hands-on, detail-focused environment.

Qualifications

• Diploma or bachelor's degree in HR, business administration or related field.
• 1–3 years of relevant HR or admin experience.
• Understanding of Malaysian employment regulations and HR practices.
• Proficient with MS Word, Excel and office applications.
• Strong communication, organisation and time-management skills.

Responsibilities

• Prepare and maintain HR documentation: contracts, offer letters, letters and other correspondence.
• Assist with recruitment, interviews, onboarding and resignation procedures.
• Maintain employee records, attendance, leave, medical certificates and HR files.
• Support monthly payroll, benefits and statutory contributions (EPF/SOCSO/EIS).
• Assist in implementing HR policies and employee handbook guidelines.
• Handle general office administration: purchasing supplies and coordinating with vendors.

Skills

Communication

Organisational skills

Time management

Confidentiality

Detail-oriented

Education

Diploma/Bachelor's in HR or Admin

Tools

Microsoft Word

Excel

Job description

Position Overview

Albert Wines & Spirits is looking for an organised and detail-oriented HR & Admin Executive to support our daily Human Resources and office administrative operations.

This role involves managing employee documentation, assisting with HR processes, maintaining company records and ensuring smooth day-to-day office operations.

Key Responsibilities

Prepare and maintain HR documentation, including employment contracts, offer letters, confirmation letters, warning letters and other employee-related correspondence.

Assist with recruitment activities, interview arrangements, employee onboarding and resignation procedures.

Maintain employee records, attendance, leave applications, medical certificates and other HR-related documentation.

Support monthly payroll preparation, employee benefits and statutory contributions, including EPF, SOCSO and EIS.

Assist in implementing company HR policies, employee handbook guidelines and administrative procedures.

Handle general office administration, including purchasing office supplies, stationery, pantry items and coordinating with vendors and service providers.

Assist Management with general administrative matters, document preparation, scheduling and other assigned duties.

Job Requirements

Diploma or Bachelor's Degree in Human Resources, Business Administration or a related field.

1–3 years of relevant experience in HR, Administration or a similar position.

Basic understanding of Malaysian employment regulations and HR practices.

Proficient in Microsoft Word, Excel and other office applications.

Good communication, organisational and time-management skills.

Able to handle confidential information responsibly.

Independent, detail-oriented and willing to learn.

What We're Looking For

We're looking for someone who is responsible, organised and hands-on, with the ability to manage HR paperwork and daily administrative tasks efficiently.

You should be comfortable working with employees, maintaining proper documentation and assisting Management with HR and office-related matters.

About Us

ALBERT WINES & SPIRITS (M) SDN BHD was incorporated in 1992 with its core businesses in the import, wholesale and retail distribution of fine wines, spirits and beverages. We started off humbly and grew steadily and organically to become what we are today. We can proudly claim that we are now one of the leading distributors of wines, spirits and beverages in the industry.

Now, with the launch of AlbertWines2u, we deliver Directly from the Winery to customer's doorstep within West Malaysia.

With a large selection of wines & spirits, together with wine chillers, mineral water and else, we feature over 100 brands from all over the world to suit your every needs, from a simple Tuesday night's glass of wine to full party supply for the weekend. Most importantly, guaranteed SAFE and GENUINE.