HR & Admin Coordinator: Records, Claims & ESG Support

Apex Equity; Kuala Lumpur; On-site; MYR 45,000 - 71,000; Full time

Job summary

Apex Equity in Kuala Lumpur is seeking a detail-oriented HR Administrative Assistant to maintain employee records and manage HR documentation in the company filing structure. You will assist with onboarding, confirmations, transfers, resignations, and keep P-Files organized and up to date.

You will also coordinate medical insurance administration, liaise with insurers, and support ESG data collection and HR system updates, ensuring confidentiality and accuracy.

Qualifications

• Diploma in HR or related field; fresh graduates considered.
• 1-2 years in HR or admin support preferred.
• Familiarity with HR documentation, ESG data collection and reporting is a plus.
• Proficient in MS Office and HR systems such as Info-Tech.

Responsibilities

• Maintain employee records and P-Files with privacy in mind.
• Prepare and file HR documents; scan, upload, and index.
• Support onboarding, confirmations, transfers and resignations.
• Coordinate medical and insurance administration and claims support.
• Assist with ESG data extraction and reporting.

Skills

Organisational skills

Communication skills

Attention to detail

Time management

Education

Diploma in HR / Admin or related field

Tools

Info-Tech HR System

Microsoft Excel

Microsoft Word

Job description

Apex Equity in Kuala Lumpur is seeking a detail-oriented HR Administrative Assistant to maintain employee records and manage HR documentation in the company filing structure. You will assist with onboarding, confirmations, transfers, resignations, and keep P-Files organized and up to date.

You will also coordinate medical insurance administration, liaise with insurers, and support ESG data collection and HR system updates, ensuring confidentiality and accuracy.