HR & Admin Coordinator: Payroll, Onboarding & Records

Mission Consultancy Services; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Mission Consultancy Services in Selangor, Malaysia, is seeking a proactive HR & Admin Assistant to join our Human Resources & Management team. This role provides essential administrative and operational support across HR functions.

The role involves maintaining employee records, assisting with payroll, recruitment coordination, onboarding/offboarding, training coordination, and ensuring statutory compliance while handling confidential information with discretion.

Qualifications

• Minimum Diploma in Human Resources, Business Administration, Management, or a related field.
• At least 1 year of relevant experience in HR and/or Administration.
• Hands-on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Strong organizational, communication, and time-management skills.

Responsibilities

• Maintain and update employee records, files, and HR databases
• Prepare HR documents such as employment, confirmation, and salary adjustment letters
• Monitor and manage employee attendance and leave records
• Support monthly payroll preparation and verification
• Assist with recruitment activities including job postings, screening, and interview coordination
• Handle onboarding and offboarding processes for new and exiting employees
• Support employee relations documentation and disciplinary matters
• Coordinate training schedules and maintain training records
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping
• Manage general office administration, including pantry/office supplies

Skills

HR administration

Payroll support

Recruitment coordination

Google Workspace

Organization & time-management

Education

Diploma in HR/Business Administration

Tools

Google Workspace

Job description

Mission Consultancy Services in Selangor, Malaysia, is seeking a proactive HR & Admin Assistant to join our Human Resources & Management team. This role provides essential administrative and operational support across HR functions.

The role involves maintaining employee records, assisting with payroll, recruitment coordination, onboarding/offboarding, training coordination, and ensuring statutory compliance while handling confidential information with discretion.