HR & Admin Specialist: Onboarding, Records & Office Ops

SAFECAM SDN BHD; George Town; On-site; MYR 45,000 - 67,000; Full time

Job summary

SAFECAM SDN BHD is seeking an HR & Admin Executive to support onboarding, documentation, records management, and statutory compliance within a growing organization in Penang, Malaysia.

The role involves coordinating recruitment administration, maintaining HR records in the system, handling CP22/CP22A/SOCSO and stamping, plus coordinating office Admin & operations. Strong organizational and communication skills are essential.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, HR, Management or related field.
• Experience in office administration, HR administration, office management or related role preferred.
• Good organizational and time-management skills.
• Able to handle multiple responsibilities and follow up on outstanding matters.
• Good communication and interpersonal skills.
• Proficient with Microsoft Office, Google Workspace and general office systems.
• Basic knowledge of Malaysian HR administration and employment documentation is an advantage.
• Comfortable handling office technology such as Wi-Fi, routers, access systems and workplace equipment.
• Maintain confidentiality when handling employee and company information.

Responsibilities

• Prepare offer letters, confirmation letters and other standard employment documentation.
• Coordinate employee onboarding and offboarding processes, including employee records, system access and required documentation.
• Set up, maintain and update employee records in the HR system.
• Coordinate statutory and employment administration, including CP22, CP22A, SOCSO registration and document stamping.
• Conduct new employee orientation on company policies, SOPs and workplace procedures.
• Maintain accurate and confidential employee records and HR documentation.
• Monitor employee probation, confirmation and contract status, and follow up with the relevant department manager on required reviews or actions.
• Coordinate probation, monthly and annual performance review processes, including preparation, collection and filing of review forms.
• Monitor employee attendance and leave records, and highlight irregularities to the relevant department manager or management.
• Maintain and update employee work schedules in the HR system when required.
• Maintain documentation relating to employee SOP and policy compliance.
• Support management with documentation and other employee matters when required.
• Coordinate recruitment administration, including interview scheduling and communication with candidates.
• Prepare onboarding documents and coordinate workplace arrangements for new employees.
• Support management with administrative documentation and follow-up on assigned matters.
• Maintain records of office-related renewal dates, service schedules, licences and administrative deadlines.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Confidentiality

Problem solving

Multitasking

Independent worker

Education

Diploma or Bachelor’s Degree in Business Administration, HR, Management or related field

Tools

Microsoft Office

Google Workspace

Job description

SAFECAM SDN BHD is seeking an HR & Admin Executive to support onboarding, documentation, records management, and statutory compliance within a growing organization in Penang, Malaysia.

The role involves coordinating recruitment administration, maintaining HR records in the system, handling CP22/CP22A/SOCSO and stamping, plus coordinating office Admin & operations. Strong organizational and communication skills are essential.