HR & Admin Support Specialist

Apex Equity Holdings Berhad; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

Jora Malaysia is seeking an HR & Administrative Support professional to maintain employee records, handle HR documentation, and assist with medical and insurance administration. You will coordinate digital filing, ESG data, and provide site support as part of the HR team.

The role requires 1–2 years in HR/office administration, basic HR knowledge, and proficiency in MS Office. Attention to detail and discretion are essential traits for success in this position.

Qualifications

• Diploma in HR, Business Administration, Management or related field; fresh grads with internship considered.
• 1–2 years of HR/office administration experience preferred.
• Proficient in Microsoft Office; strong Excel and Word skills.
• Familiarity with HR systems (Info-Tech) and digital document management advantageous.

Responsibilities

• Maintain and update employee records, HR documentation and Personal Files (P-Files).
• Prepare, scan, upload, categorise and index HR documents per filing structure.
• Assist with documentation for confirmations, transfers, resignations and other employee movements.
• Coordinate digitisation of hardcopy P-Files into electronic records.
• Review P-Files for completeness and proper organisation.
• Maintain physical and electronic records with routine housekeeping.

Skills

Excel

Microsoft Word

HR documentation

Data entry

Attention to detail

Discretion

Communication skills

Time management

Collaboration

Education

Diploma in HR/BA/Management

Tools

Info-Tech HR system

Digital document management

Job description

Jora Malaysia is seeking an HR & Administrative Support professional to maintain employee records, handle HR documentation, and assist with medical and insurance administration. You will coordinate digital filing, ESG data, and provide site support as part of the HR team.

The role requires 1–2 years in HR/office administration, basic HR knowledge, and proficiency in MS Office. Attention to detail and discretion are essential traits for success in this position.