HR & Admin Coordinator: Payroll, Office & Events

INDUSTRIAL QUALITY MANAGEMENT SDN BHD; Shah Alam; On-site; MYR 28,000 - 39,000; Full time

Job summary

Industrial Quality Management Sdn Bhd, a Shah Alam-based manufacturer, is seeking an Admin Assistant to support payroll, attendance, benefits, office admin, and HR tasks. The role involves maintaining records, coordinating events, and ensuring compliance with 5S/ISO standards.

You will work closely with the Admin & HR Executive, handle confidential information, and use MS Office to keep documentation, payroll inputs, and attendance logs accurate and timely. Fresh graduates are welcome.

Qualifications

• Diploma or degree in Human Resources, Business Administration, Management, or related field.
• Fresh graduates are encouraged to apply.
• 1–3 years of hands-on payroll, admin, or HR assistant experience preferred.
• Strong communication and interpersonal skills.
• Good organizational and documentation abilities and ability to handle confidential info.

Responsibilities

• Process bi-monthly payroll accurately and ensure timely disbursement.
• Collect and check employee OT forms, leave requests, and medical certificates.
• Handle statutory contributions and online payments within monthly timelines.
• Prepare and distribute employee payslips and EA Forms.
• Track daily attendance, leaves and lateness; issue notices per policy.
• Maintain employee IDs and quarterly attendance logs.
• Keep employee database and headcount reports up to date.
• Oversee panel clinic updates for onboarding/offboarding staff.
• Track medical claims and manage yearly limits.
• Prepare quarterly medical expense summaries and salary deduction reports.
• Maintain stationery, pantry, and first-aid kits.
• Perform weekly audits and daily 5S checks for a clean office.
• Monitor office equipment and coordinate maintenance.
• Update main notice boards with internal announcements.
• Coordinate company events including annual dinners and festive events.
• Assist in proposals and budgets for perks and bonuses.
• Support Admin & HR Executive with 5S/ISO compliance tasks.

Skills

Good communication

Interpersonal skills

Organised

Documentation

Microsoft Office (Excel, Word)

Education

Diploma/Degree in Human Resources, Business Administration, Management, or related field

Tools

Excel

Word

Job description

Industrial Quality Management Sdn Bhd, a Shah Alam-based manufacturer, is seeking an Admin Assistant to support payroll, attendance, benefits, office admin, and HR tasks. The role involves maintaining records, coordinating events, and ensuring compliance with 5S/ISO standards.

You will work closely with the Admin & HR Executive, handle confidential information, and use MS Office to keep documentation, payroll inputs, and attendance logs accurate and timely. Fresh graduates are welcome.