HR & Admin Clerk (Based Georgetown)

Transairmarine Freight Services Sdn Bhd; Penang; On-site; MYR 28,000 - 39,000; Full time

Job summary

Transairmarine Freight Services Sdn Bhd is seeking an HR and Administration Clerk to maintain personnel files, assist payroll data, schedule interviews, onboard new hires, and handle routine HR documents. You will also manage front desk duties, mail and supplies, data entry, event support, and liaise with building management for office maintenance.

Strong English and Bahasa Malaysia, confidentiality, and MS Office skills are required.

Qualifications

• English and Bahasa Malaysia communication skills required.
• Attention to detail and strong organizational abilities.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Ability to maintain confidentiality of employee records and company data.
• 1–2 years in administrative/clerical roles preferred (fresh graduates welcome).

Responsibilities

• Maintain, update, and organize employee personnel files (physical and digital).
• Assist payroll data processing: track attendance, leave, medical claims, and overtime.
• Coordinate interviews, onboarding kits, and new-hire logistics.
• Prepare basic HR documents: confirmation letters, warning letters, and certificates of employment.
• Serve as contact point for routine employee inquiries about leave balances and forms.

Skills

English proficiency

Bahasa Malaysia proficiency

Microsoft Office

Confidentiality

Attention to detail

Organizational skills

Interpersonal skills

Education

Diploma in Business Administration / HRM

Tools

MS Office (Word, Excel, Outlook)

Job description

Human Resources and Administration Clerk Responsibilities

• Maintain, update, and organize physical and digital employee personnel files.
• Assist in processing data for payroll, including tracking daily attendance, leave applications, medical claims, and overtime logs.
• Help schedule job interviews, prepare onboarding kits, and coordinate logistics for new hires.
• Prepare basic HR documents such as confirmation letters, warning letters, and certificates of employment.
• Act as a point of contact for employees regarding routine inquiries about leave balances or company forms.

Office Administration Support:

• Manage the front desk, receive visitors, and handle incoming phone calls, filtering and routing them appropriately.
• Sort, record, and distribute daily mail, courier packages, and incoming faxes.
• Monitor and manage office supply inventories, including stationery, pantry items, and cleaning supplies, and initiate reordering when stock is low.
• Perform high-volume data entry, document scanning, photocopying, and filing tasks.
• Assist in organizing company events, meetings, and team activities.
• Coordinate with building management or external vendors for routine maintenance and office repair requests.

Requirements & Qualifications:

• Minimum of a SPM, STPM, Diploma in Business Administration, Human Resource Management, or equivalent.
• 1–2 years of experience in an administrative or clerical role is preferred (fresh graduates are welcome to apply).
• Basic proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills in English and Bahasa Malaysia.
• Able to maintain strict confidentiality regarding employee records and company data.
• High attention to detail, reliability, and strong organizational skills.

Unlock job insights

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Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Clerk?
• Which of the following types of qualifications do you have?
• How would you rate your Bahasa Malaysia language skills?
• Which of the following Microsoft Office products are you experienced with?

Logistics, Freight & Delivery Services 51-100 employees

Formally known as Transocean Freight Services Sdn. Bhd., Transairmarine is a 100% wholly owned Malaysian company. Transairmarine today employs a total work force of 80 staffs nationwide. Membership in FIATA, PFFA, AFAM, FMFF, NCCC, JOFFA, MATRADE. Paid up Capital – RM 0.5 Million

Transairmarine Freight Services is a well diversified total logistics provider of integrated freighting, freight forwarding,customs clearance, warehousing, interstate and local bonded/non-bounded trucking services. Through continuous business innovation, Transairmarine has become Asia's most preferred forwarder. Our services includes:

Customs Clearance

Inter-state Bonded Trucking Services

Warehousing

Personal Effects

Project Shipment/Cargo

Hand Carry

Formally known as Transocean Freight Services Sdn. Bhd., Transairmarine is a 100% wholly owned Malaysian company. Transairmarine today employs a total work force of 80 staffs nationwide. Membership in FIATA, PFFA, AFAM, FMFF, NCCC, JOFFA, MATRADE. Paid up Capital – RM 0.5 Million

Transairmarine Freight Services is a well diversified total logistics provider of integrated freighting, freight forwarding,customs clearance, warehousing, interstate and local bonded/non-bounded trucking services. Through continuous business innovation, Transairmarine has become Asia's most preferred forwarder. Our services includes: