Warehouse Admin (Receiving)

SINOTRANS LOGISTICS (M) SDN BHD 中国外运(马来西亚）物流有限公司; Shah Alam; On-site; MYR 20,000 - 31,000; Full time

Job summary

Sinotrans Logistics (M) Sdn. Bhd. in Shah Alam is seeking a detail-oriented data entry and warehouse administrator to capture incoming goods, verify documents, and maintain GRNs for daily operations.

Fresh graduates are welcome. 1–2 years in data entry or logistics is preferred. Proficiency in Excel/Word, and familiarity with WMS or ERP systems, will help ensure accurate records under pressure.

Qualifications

• 1–2 years of experience in data entry, warehouse administration, or logistics is preferred.
• Fresh graduates are welcome to apply.
• Basic computer skills, including Microsoft Excel and Word.
• Familiarity with WMS or ERP systems is an advantage.
• Good attention to detail, accuracy, and organisational skills.
• Good communication skills and the ability to work under pressure in a fast-paced warehouse environment.

Responsibilities

• Enter incoming goods information into the WMS, ERP system, or company database, including item codes, product descriptions, quantities, batch numbers, and expiry dates where applicable.
• Verify receiving documents against purchase orders (POs), delivery orders (DOs), and warehouse receiving reports.
• Prepare and update Goods Received Notes (GRNs) and ensure receiving transactions are accurately recorded in the system.
• Identify and report discrepancies, damaged goods, missing items, or incomplete documentation to the supervisor.
• Follow up on incomplete or incorrect documents to ensure receiving records are accurate.
• Maintain, scan, and file receiving documents for easy retrieval and audit purposes.
• Coordinate with warehouse staff, inventory control, purchasing, and suppliers to resolve documentation issues.
• Prepare daily receiving reports and follow up on pending transactions or outstanding documents.
• Comply with warehouse procedures, documentation requirements, and company policies.

Skills

Data entry

Attention to detail

Communication

Organisational skills

Fresh graduates welcome

Tools

WMS

ERP systems

Job description

Responsible for accurate and timely data entry of incoming goods transactions, verification of receiving documents, updating Goods Received Notes (GRNs), and maintaining proper documentation to support daily warehouse operations. This role helps ensure receiving information is complete, accurate, and available for warehouse and inventory activities.

Key responsibilities

Enter incoming goods information into the WMS, ERP system, or company database, including item codes, product descriptions, quantities, batch numbers, and expiry dates where applicable.

Verify receiving documents against purchase orders (POs), delivery orders (DOs), and warehouse receiving reports.

Prepare and update Goods Received Notes (GRNs) and ensure receiving transactions are accurately recorded in the system.

Identify and report discrepancies, damaged goods, missing items, or incomplete documentation to the supervisor.

Follow up on incomplete or incorrect documents to ensure receiving records are accurate.

Maintain, scan, and file receiving documents for easy retrieval and audit purposes.

Coordinate with warehouse staff, inventory control, purchasing, and suppliers to resolve documentation issues.

Prepare daily receiving reports and follow up on pending transactions or outstanding documents.

Comply with warehouse procedures, documentation requirements, and company policies.

What we're looking for

Minimum 1–2 years of experience in data entry, warehouse administration, or logistics is preferred.

Fresh graduates are welcome to apply.

Basic computer skills, including Microsoft Excel and Word.

Familiarity with WMS or ERP systems is an advantage.

Good attention to detail, accuracy, and organisational skills.

Good communication skills and the ability to work under pressure in a fast-paced warehouse environment.

Willing to work at Seksyen 22, Shah Alam

Working hours pattern: 8am-5pm, Mon to Sat

Logistics, Freight & Delivery Services 101-1,000 employees

Sinotrans Logistics (M) Sdn. Bhd., incorporated in 2004, is the flagship Malaysian subsidiary of Sinotrans Limited, a leading global logistics company under China Merchants Group. Headquartered in Shah Alam, we provide comprehensive end-to-end logistics and supply chain solutions supported by an extensive logistics network across the country.

Our services include Freight Forwarding, Customs Clearance, Project Logistics, Contract Logistics, Shipping Line, etc. Through our technology-driven logistics platforms and integrated operations, we provide efficient & tailored logistics solutions connecting Malaysia, China and global markets.

Sinotrans Logistics (M) Sdn. Bhd., incorporated in 2004, is the flagship Malaysian subsidiary of Sinotrans Limited, a leading global logistics company under China Merchants Group. Headquartered in Shah Alam, we provide comprehensive end-to-end logistics and supply chain solutions supported by an extensive logistics network across the country.

Our services include Freight Forwarding, Customs Clearance, Project Logistics, Contract Logistics, Shipping Line, etc. Through our technology-driven logistics platforms and integrated operations, we provide efficient & tailored logistics solutions connecting Malaysia, China and global markets.

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