HR & Admin Assistant

IMR (MALAYSIA) SDN. BHD.; Simpang Ampat; On-site; MYR 42,000 - 54,000; Full time

Benefits offered by this job

Transport Allowance

Meal Allowance

Phone Allowance

Medical Benefits

Attendance Bonus

Annual Leave

Birthday Voucher

Free Parking

Job summary

IMR (MALAYSIA) SDN. BHD. in Penang Science Park seeks an HR and Administration Assistant to coordinate recruitment, onboarding, and employee records in a fast-paced manufacturing environment.

You will handle benefits, attendance, and payroll-related tasks, support training programs, ensure 5S compliance, and maintain confidentiality. Fluency in Mandarin, English, and Malay is required to communicate with diverse staff.

Qualifications

• Diploma or Degree in Business Administration, Human Resources, or related field.
• 1–2 years of relevant working experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good communication skills in Mandarin, English, Malay.
• Good organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Able to maintain confidentiality and handle sensitive information responsibly.

Responsibilities

• Coordinate end-to-end recruitment process: job posting, candidate screening, interview scheduling, onboarding.
• Prepare HR letters, memos, and related documents.
• Maintain up-to-date employee records in the HRIS with full supporting documentation.
• Track employee benefits including medical claims, leave balances, and attendance.
• Manage contract workers' records and verify monthly attendance for payroll.
• Ensure confidentiality and proper filing of all HR documents.
• Submit HR-related payment requests via the OA system.
• Support HR compliance and employee engagement initiatives as assigned.
• Organize induction training for new hires and contract workers.
• Maintain training records and attendance/evaluation reports.
• Assist in planning, coordination, and follow-up of internal/external training programs.
• Oversee maintenance of office and factory equipment; manage fixed assets.
• Coordinate meetings, events, and travel for employees; manage mail; greet callers.
• Uphold 5S principles and ensure compliance across office/factory areas.

Skills

Mandarin-English-M Malay fluency

Microsoft Office

Organizational skills

Interpersonal communication

Confidentiality

Education

Diploma or Degree in Business Administration, Human Resources, or related field

Tools

MS Office Suite

Job description

Coordinate and manage the end-to-end recruitment process, including job posting, candidate screening, interview scheduling, and onboarding.

Prepare and issue HR letters, memos, and related documents in a timely and accurate manner.

Maintain up-to-date employee records in the HRIS system with full supporting documentation.

Track employee benefits including medical claims, leave balances, and attendance records.

Manage contract workers' records and verify monthly attendance for payment processing.

Ensure confidentiality and proper filing of all HR documents.

Submit HR-related payment requests via the OA system.

Support HR compliance and employee engagement initiatives as assigned.

Any other task required by the superior from time to time.

2. Training & Development

Organize and conduct induction training for all new hires and contract workers to ensure smooth integration into the organization.

Maintain complete and accurate staff training records, including attendance, evaluation forms, and feedback reports.

Safeguard all training-related documentation in compliance with ISO and company standards.

Assist in the planning, coordination, and follow-up of internal and external training programs.

Any other task required by the superior from time to time.

3. Office Administration

Oversee the maintenance and proper functioning of office and factory equipment.

Maintain accurate records of company fixed assets.

Monitor and replenish office, pantry, and cleaning supplies regularly.

Coordinate company meetings, events, and travel arrangements for employees.

Manage incoming and outgoing mail and deliveries.

Answer and direct phone calls professionally.

Ensure reception and common areas remain clean and presentable at all times.

Any other task required by the superior from time to time.

4. 5S Workplace Organization & Compliance

Promote and uphold 5S principles (Sort, Set in Order, Shine, Standardize, Sustain) across office and factory areas.

Conduct regular 5S audits and follow up on corrective actions.

Ensure compliance with 5S standards and continuous improvement initiatives.

Requirements:

Diploma or Degree in Business Administration, Human Resources, or related field.

1-2 years of relevant working experience is necessary.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good communication skills in Mandarin, English, Malay Language. "We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."

Good organizational and multitasking skills.

Strong communication and interpersonal skills.

Able to maintain confidentiality and handle sensitive information responsibly.

Why Join Us?

Because you'll enjoy:

• 1. Transport Allowance
• 2. Meal Allowance
• 3. Phone Allowance
• 4. Medical Benefits
• 5. Attendance Bonus
• 6. Annual Leave
• 7. Birthday Voucher
• 8. Free Parking

IMR was founded in 2006 in Dongguan, China, and established its Malaysia factory in Penang Science Park in 2019. We specialize in intelligent surface decoration solutions, focusing on IMS process support, IMR transfer foils, and special injection mold R&D. IMR holds multiple patents in hardware, systems, trademarks, and appearance. Through a flexible business model, we offer one-stop services-from design, tooling, foil development, mass production to delivery. Our products serve industries such as automotive, smart appliances, wearables, medical, communications, and more.

IMR was founded in 2006 in Dongguan, China, and established its Malaysia factory in Penang Science Park in 2019. We specialize in intelligent surface decoration solutions, focusing on IMS process support, IMR transfer foils, and special injection mold R&D. IMR holds multiple patents in hardware, systems, trademarks, and appearance. Through a flexible business model, we offer one-stop services-from design, tooling, foil development, mass production to delivery. Our products serve industries such as automotive, smart appliances, wearables, medical, communications, and more.

Perks and benefits Medical Miscellaneous allowance Parking annual leave, meal allowance, transport allowance

What can I earn as a Human Resources and Administration Assistant