HR & Admin Assistant

IMR Malaysia; Seberang Perai; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Transport Allowance

Meal Allowance

Phone Allowance

Medical Benefits

Attendance Bonus

Annual Leave

Birthday Voucher

Free Parking

Job summary

IMR Malaysia is seeking a capable HR Administrator to support recruitment, onboarding, and HR records at our Penang site. You will help prepare letters and memos, maintain accurate employee files in the HRIS, and monitor benefits, leave, and attendance with precision.

Responsibilities include interview scheduling, payroll-related attendance checks for contract workers, 5S workplace compliance, and training coordination.

Qualifications

• Diploma or degree in Business Administration or related field.
• 1–2 years of relevant working experience is necessary.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good communication in Mandarin, English, and Malay.

Responsibilities

• Coordinate and manage end-to-end recruitment processes.
• Prepare HR letters, memos, and related documents.
• Maintain employee records in HRIS with documentation.
• Track benefits, medical claims, leave, and attendance.
• Manage contract workers' records and attendance for payroll.
• Ensure confidentiality and proper filing of HR documents.
• Support training, 5S compliance, and office administration.
• Any other task assigned by superior.

Skills

Mandarin

English

Malay

MS Office

Communication

Confidentiality

Organizational skills

Multitasking

Education

Diploma or Degree in Business Administration

Tools

MS Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Coordinate and manage the end-to-end recruitment process, including job posting, candidate screening, interview scheduling, and onboarding.

Prepare and issue HR letters, memos, and related documents in a timely and accurate manner.

Maintain up-to-date employee records in the HRIS system with full supporting documentation.

Track employee benefits including medical claims, leave balances, and attendance records.

Manage contract workers’ records and verify monthly attendance for payment processing.

Ensure confidentiality and proper filing of all HR documents.

Submit HR-related payment requests via the OA system.

Support HR compliance and employee engagement initiatives as assigned.

Any other task required by the superior from time to time.

2. Training & Development

Organize and conduct induction training for all new hires and contract workers to ensure smooth integration into the organization.

Maintain complete and accurate staff training records, including attendance, evaluation forms, and feedback reports.

Safeguard all training-related documentation in compliance with ISO and company standards.

Assist in the planning, coordination, and follow-up of internal and external training programs.

Any other task required by the superior from time to time.

3. Office Administration

Oversee the maintenance and proper functioning of office and factory equipment.

Maintain accurate records of company fixed assets.

Monitor and replenish office, pantry, and cleaning supplies regularly.

Coordinate company meetings, events, and travel arrangements for employees.

Manage incoming and outgoing mail and deliveries.

Answer and direct phone calls professionally.

Ensure reception and common areas remain clean and presentable at all times.

Any other task required by the superior from time to time.

4. 5S Workplace Organization & Compliance

Promote and uphold 5S principles (Sort, Set in Order, Shine, Standardize, Sustain) across office and factory areas.

Conduct regular 5S audits and follow up on corrective actions.

Ensure compliance with 5S standards and continuous improvement initiatives.

Requirements:

Diploma or Degree in Business Administration, Human Resources, or related field.

1–2 years of relevant working experience is necessary.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Good communication skills in Mandarin, English, Malay Language. "We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients."

Good organizational and multitasking skills.

Strong communication and interpersonal skills.

Able to maintain confidentiality and handle sensitive information responsibly.

Why Join Us?

Because you'll enjoy:

• 1. Transport Allowance
• 2. Meal Allowance
• 3. Phone Allowance
• 4. Medical Benefits
• 5. Attendance Bonus
• 6. Annual Leave
• 7. Birthday Voucher
• 8. Free Parking