HR & Admin Pro: Onboarding, Training & 5S Champion

IMR (MALAYSIA) SDN. BHD.; Simpang Ampat; On-site; MYR 42,000 - 54,000; Full time

Benefits offered by this job

Transport Allowance

Meal Allowance

Phone Allowance

Medical Benefits

Attendance Bonus

Annual Leave

Birthday Voucher

Free Parking

Job summary

IMR (MALAYSIA) SDN. BHD. in Penang Science Park seeks an HR and Administration Assistant to coordinate recruitment, onboarding, and employee records in a fast-paced manufacturing environment.

You will handle benefits, attendance, and payroll-related tasks, support training programs, ensure 5S compliance, and maintain confidentiality. Fluency in Mandarin, English, and Malay is required to communicate with diverse staff.

Qualifications

• Diploma or Degree in Business Administration, Human Resources, or related field.
• 1–2 years of relevant working experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good communication skills in Mandarin, English, Malay.
• Good organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Able to maintain confidentiality and handle sensitive information responsibly.

Responsibilities

• Coordinate end-to-end recruitment process: job posting, candidate screening, interview scheduling, onboarding.
• Prepare HR letters, memos, and related documents.
• Maintain up-to-date employee records in the HRIS with full supporting documentation.
• Track employee benefits including medical claims, leave balances, and attendance.
• Manage contract workers' records and verify monthly attendance for payroll.
• Ensure confidentiality and proper filing of all HR documents.
• Submit HR-related payment requests via the OA system.
• Support HR compliance and employee engagement initiatives as assigned.
• Organize induction training for new hires and contract workers.
• Maintain training records and attendance/evaluation reports.
• Assist in planning, coordination, and follow-up of internal/external training programs.
• Oversee maintenance of office and factory equipment; manage fixed assets.
• Coordinate meetings, events, and travel for employees; manage mail; greet callers.
• Uphold 5S principles and ensure compliance across office/factory areas.

Skills

Mandarin-English-M Malay fluency

Microsoft Office

Organizational skills

Interpersonal communication

Confidentiality

Education

Diploma or Degree in Business Administration, Human Resources, or related field

Tools

MS Office Suite

Job description

IMR (MALAYSIA) SDN. BHD. in Penang Science Park seeks an HR and Administration Assistant to coordinate recruitment, onboarding, and employee records in a fast-paced manufacturing environment.

You will handle benefits, attendance, and payroll-related tasks, support training programs, ensure 5S compliance, and maintain confidentiality. Fluency in Mandarin, English, and Malay is required to communicate with diverse staff.