HR & Admin Assistant

Mission Consultancy Services Malaysia; Selangor; On-site; MYR 3,000 - 4,600; Full time

Benefits offered by this job

Travel allowance RM100

Digital allowance RM50

Medical insurance after 3 months

Annual leave 12 days

Sick leave 14 days

Maternity/Paternity leave

Job summary

Mission Consultancy Services Malaysia is seeking a diligent HR/Administration coordinator to maintain employee records, support payroll and recruitment, and ensure smooth day-to-day operations in Malaysia.

Ideal candidate holds a minimum diploma in HR/BA/Management, has at least 1 year experience, and is proficient with Google Workspace; strong organization and confidentiality are essential.

Qualifications

• Minimum Diploma in Human Resources, Business Administration, Management, or a related field.
• 1 year of relevant experience in HR and/or Administration preferred.
• Hands-on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred.
• Proficient in Google Workspace (Docs, Sheets, Drive).
• Strong organisational, communication, and time-management skills.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Maintain and update employee records, files, and HR databases.
• Prepare HR documents such as employment, confirmation, and salary adjustment letters.
• Monitor and manage employee attendance and leave records.
• Support monthly payroll preparation and verification.
• Assist with recruitment activities including job postings, screening, and interview coordination.
• Handle onboarding and offboarding processes for new and exiting employees.
• Support employee relations documentation and disciplinary matters.
• Coordinate training schedules and maintain training records.
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping.
• Manage general office administration, including pantry/office supplies.

Skills

HR administration

Attendance/leave management

Payroll support

Recruitment coordination

Organizational skills

Communication skills

Attention to detail

Education

Diploma in HR/BA/Management

Tools

Google Workspace

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Minimum Diploma in Human Resources, Business Administration, Management, or a related field

At least 1 year of relevant experience in HR and/or Administration

Hands‑on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred

Proficient in Google Workspace (Docs, Sheets, Drive)

Strong organisational, communication, and time‑management skills

High attention to detail and ability to handle confidential information

Requirement

• Minimum Diploma in Human Resources, Business Administration, Management, or a related field
• At least 1 year of relevant experience in HR and/or Administration
• Hands‑on experience in HR administration, attendance/leave management, payroll support, or recruitment coordination preferred
• Proficient in Google Workspace (Docs, Sheets, Drive)
• Strong organisational, communication, and time‑management skills
• High attention to detail and ability to handle confidential information

Responsibility

• Maintain and update employee records, files, and HR databases
• Prepare HR documents such as employment, confirmation, and salary adjustment letters
• Monitor and manage employee attendance and leave records
• Support monthly payroll preparation and verification
• Assist with recruitment activities including job postings, screening, and interview coordination
• Handle onboarding and offboarding processes for new and exiting employees
• Support employee relations documentation and disciplinary matters
• Coordinate training schedules and maintain training records
• Assist with statutory compliance (EPF, SOCSO, EIS, PCB) recordkeeping
• Manage general office administration, including pantry/office supplies

Benefits

• Fixed Allowances: RM100 travel + RM50 digital
• Annual Leave: 12 days | Sick Leave: 14 days | Hospitalisation Leave: 60 days
• Maternity Leave: 98 days | Paternity Leave: 7 days (if applicable)
• Compassionate Leave: 3 days | Marriage Leave: 3 days
• Medical Insurance after 3 months of employment