HR Admin Assistant

Havana Konzept; Penang; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking a capable administrator to support daily HR and office operations in Penang. You will handle calls, coordinate documents for couriers, and greet walk-in visitors, while ensuring attendance and leave are accurately tracked.

The role includes coordinating recruitment, inductions, and resignations, purchasing supplies, and monitoring foreign worker permit renewals along with generating weekly and monthly reports. Multilingual ability is valued.

Qualifications

• Proficient in Mandarin and English; Bahasa Malaysia preferred.
• Diploma or Degree in Business Administration or HR or equivalent.
• 1–2 years of related experience; fresh graduates welcome.

Responsibilities

• Answer incoming calls and route accordingly.
• Arrange courier documents and assist walk‑in visitors.
• Monitor, record and manage attendance and leaves.
• Coordinate recruitment, induction and resignation activities.
• Purchase general supplies and services for operations.
• Track renewals of permits, passports and other licenses for foreign workers.
• Prepare weekly and monthly reports.

Skills

Communication in Mandarin

Attendance management

Recruitment coordination

Reporting & documentation

Education

Diploma/Degree in Business Administration or HR

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Answering incoming calls, arranging courier documents, attend to walk-in visitors.

Monitor, record and manage attendance and leave.

Coordinate recruitment, induction, and resignation (when assigned).

Purchase general supplies, equipment, and services for operational needs.

Keep track of foreign workers' renewal of permits, passports as well as other licenses.

Prepare weekly and monthly reports.

REQUIREMENTS

Primary Language: Mandarin and English; Secondary Language: Bahasa Malaysia. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Possess a Diploma/Degree in Business Administrative, Human Resource Management or equivalent.

Preferably 1-2 years' working experience in any relevant field. Fresh graduates are also welcomed to apply.

Must be computer literate and possess own vehicle for travel purpose.