HR Administrator

TSmart Logistics (Malaysia) Sdn. Bhd.; Seberang Perai; On-site; MYR 42,000 - 66,000; Full time

Job summary

TSmart Logistics (Malaysia) Sdn. Bhd. is seeking an experienced HR & Admin professional to manage full-spectrum HR tasks, payroll, and compliance for our Malaysia team in Penang. You will handle recruitment, onboarding, attendance, and contract management while ensuring payroll accuracy and statutory submissions.

The role requires 3–5 years of HR experience, familiarity with Malaysian labour laws, and strong communication in English and Mandarin for cross-border coordination.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• 3-5 years of full-spectrum HR & Admin experience, with sound knowledge of the Malaysian Employment Act 1955.
• Familiar with EPF/SOCSO/EIS/PCB submission procedures.
• Proficient in Mandarin and English (able to read and write in Malay) – required for communication with China HQ and local government bodies.

Responsibilities

• Manage full-spectrum HR functions, including recruitment, on-boarding/off-boarding, employment contract management, and attendance records.
• Handle payroll calculation and disbursement, including monthly EPF/SOCSO/EIS/PCB submissions and payments.
• Maintain employee records in compliance with Malaysian labour laws and PDPA requirements.
• Oversee office administration, including procurement of office supplies, equipment maintenance, and vendor management.
• Assist with company registration, licence renewals, and other compliance matters (e.g., SSM annual returns, business licences).
• Manage employee leave records (annual, sick, maternity, etc.) in accordance with the Employment Act 1955.
• Organise staff activities and help foster a positive company culture.
• Liaise with the China headquarters, ensuring effective cross-cultural communication and reporting.

Skills

HR management

Recruitment

Payroll processing

Policy compliance

MS Office

Education

HR/Business degree

Tools

HR systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Responsibilities

• Manage full-spectrum HR functions, including recruitment, on-boarding/off-boarding, employment contract management, and attendance records.
• Handle payroll calculation and disbursement, including monthly EPF/SOCSO/EIS/PCB submissions and payments.
• Maintain employee records in compliance with Malaysian labour laws and PDPA requirements.
• Oversee office administration, including procurement of office supplies, equipment maintenance, and vendor management.
• Assist with company registration, licence renewals, and other compliance matters (e.g., SSM annual returns, business licences).
• Manage employee leave records (annual, sick, maternity, etc.) in accordance with the Employment Act 1955.
• Organise staff activities and help foster a positive company culture.
• Liaise with the China headquarters, ensuring effective cross-cultural communication and reporting.

Requirements

Diploma or Degree in Human Resource Management, Business Administration, or a related field.

3-5 years of full-spectrum HR & Admin experience, with sound knowledge of the Malaysian Employment Act 1955.

Familiar with EPF/SOCSO/EIS/PCB submission procedures.

Proficient in Mandarin and English (able to read and write in Malay) – required for communication with China HQ and local government bodies.

Skilled in Microsoft Office; experience with HR systems is an advantage.

Ability to work independently and multi-task in a small team environment.

Prior HR experience in the logistics/trade industry is preferred.

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