HR & Admin Assistant

SEE SONG & SONS SDN. BHD.; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

SEE SONG & SONS SDN. BHD. is seeking a responsible HR & Admin Assistant to support daily administrative operations within the marine construction industry.

The role centers on document management, filing, record keeping, and providing HR and crew-related support. Fresh graduates eager to start a career in Human Resources and Administration are encouraged to apply. Strong organizational skills, attention to detail, and proficiency in MS Office are required; Mandarin-speaking candidates are highly

Qualifications

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field.
• Fresh graduates encouraged to apply.
• Strong organizational skills with attention to detail and accuracy.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Fluent in Bahasa Malaysia and English; Mandarin is a plus.

Responsibilities

• Maintain and organize HR, administrative, and crew-related documents, records, and filing systems.
• Prepare, organize, scan, file, and archive company documents to ensure proper record management.
• Maintain and update employee and crew records, ensuring documents are complete, accurate, and properly maintained.
• Assist in preparing and compiling documents for internal records, audits, inspections, and submissions when required.
• Assist in organizing and maintaining crew-related documentation.
• Prepare administrative documents, reports, forms, letters, and other office documentation.
• Ensure physical and electronic filing systems are properly maintained and easily accessible.
• Support daily office administrative operations and provide general administrative assistance.
• Perform other ad‑hoc duties and assignments as required.

Skills

Mandarin preferred

Bahasa Malaysia

English proficient

Detail oriented

Organized

Education

Diploma/Bachelor in HR/Admin

Tools

MS Excel

MS Word

Job description

*** Proficiency in Chinese is highly preferred for this position due to business communication requirements

We are looking for a responsible, organized, and detail-oriented HR & Admin Assistant to support our daily administrative operations. This role focuses on document management, filing, record keeping, and providing administrative support for HR and crew-related matters within the marine construction industry.

Fresh graduates who are eager to learn and develop their career in Human Resources and Administration are encouraged to apply.

Key Responsibilities

Maintain and organize HR, administrative, and crew-related documents, records, and filing systems.

Prepare, organize, scan, file, and archive company documents to ensure proper record management.

Maintain and update employee and crew records, ensuring documents are complete, accurate, and properly maintained.

Assist in preparing and compiling documents for internal records, audits, inspections, and submissions when required.

Assist in organizing and maintaining crew-related documentation.

Prepare administrative documents, reports, forms, letters, and other office documentation.

Ensure physical and electronic filing systems are properly maintained and easily accessible.

Support daily office administrative operations and provide general administrative assistance.

Perform other ad‑hoc duties and assignments as required.

Job Requirements

Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related field.

Fresh graduates are encouraged to apply. Candidates with administrative experience will have an added advantage.

Strong organizational skills with good attention to detail and accuracy.

Able to manage documents systematically and maintain proper records.

Proficient in Microsoft Office applications, especially Microsoft Excel and Word.

Responsible, willing to learn, and able to work independently as well as part of a team.

Good communication skills in Bahasa Malaysia and English.

Mandarin‑speaking candidates are preferred due to business communication requirements.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Human Resources and Administration Assistant?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How would you rate your Bahasa Malaysia language skills?
• How would you rate your Mandarin language skills?

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class ‘A’ contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class ‘A’ registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class ‘A’ contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class ‘A’ registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class ‘A’ contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class ‘A’ registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

What can I earn as a Human Resources and Administration Assistant