Marine Crewing Planner

SEE SONG & SONS SDN. BHD.; Kuala Lumpur; On-site; MYR 60,000 - 72,000; Full time

Job summary

See Yong & Son Construction Sdn Bhd S(YS) is seeking a Marine Crewing Planner in Kuala Lumpur to manage crew planning, liaison with seafarers, agents and port officials, and ensure vessels are properly manned and compliant.

The role covers crew management, planning, travel logistics, documentation, and reporting. Fresh graduates are welcome with relevant degree and strong English communication skills.

Qualifications

• Minimum Diploma or Bachelor's Degree in Maritime Management, Business/Management, Human Resources, or related discipline.
• Good written and oral communication skills in English; Mandarin is an added advantage.
• Familiarity with PLKS application is an advantage.
• Proficiency in MS Office applications and good computer literacy.
• Strong organizational and time-management skills, with attention to detail.
• Highly motivated, reliable, and able to work independently with minimal supervision.
• A good team player with a positive attitude and strong sense of responsibility.
• Willing to travel as and when required.

Responsibilities

• Crew Management & Planning: Manage crewing matters for vessels, ensuring proper manning levels and advance crew changes.
• Documentation & Compliance: Prepare employment contracts and verify documents with maritime authorities.
• Travel & Logistics Coordination: Arrange travel, visas, permits, transport and accommodation for crew movements.
• Administration & Reporting: Maintain crew records, leave balances, movement schedules, and prepare regular reports.

Skills

English communication

Team coordination

Education

Diploma/Bachelor in Maritime Management / Business / HR

Tools

MS Office

Job description

We are seeking aMarine Crewing Plannerto join our dynamic team. This role is crucial in ensuring the smooth operation of our fleet through effective planning, coordination, and management of crew matters. You will be the key point of contact between the company, seafarers, manning agents, and other stakeholders to make sure our vessels are always properly manned and compliant with all requirements.

Key Responsibilities:

Crew Management & Planning

Manage all crewing matters for vessels assigned, ensuring proper manning levels are maintained at all times.

Plan crew changes well in advance, checking crew availability, certification validity, and compliance with training requirements.

Liaise with manning agents, crewing agencies, and port agents to ensure smooth crew change operations.

Communicate directly with masters, vessel managers, and seafarers regarding crew plans and scheduling.

Recruit crew to fill shortages and vacancies, ensuring all sign-on/off formalities are completed accurately.

Conduct initial screening of applicants and arrange interviews for officers and ratings.

Documentation & Compliance

Prepare employment contracts for seafarers.

Check the authenticity of documents with relevant maritime organizations.

Ensure all personnel files and crew certification records are updated and uploaded into the crewing system.

Assist in reviewing and improving internal office procedures related to crewing and operations.

Travel & Logistics Coordination

Coordinate and book travel arrangements including flights, visas, permits, transport, and accommodation for crew movements.

Arrange cost-effective and timely travel options while considering crew welfare.

Liaise with agents and authorities to manage visa requirements, port formalities, and immigration processes.

Monitor and process crew expenses, allowances, and claims.

Administration & Reporting

Maintain accurate crew records, leave balances, and movement schedules.

Prepare regular reports on crew planning, status, and upcoming changes.

Perform other administrative duties as required by the Crewing Manager.

Requirements:

Minimum Diploma or Bachelor's Degree in Maritime Management, Business/Management, Human Resources, or related discipline.

Minimum 1 year of experience in crewing management or maritime operations (preferred, but fresh graduates are also encouraged to apply).

Good written and oral communication skills in English; Mandarin is an added advantage.

Familiarity with PLKS application is an advantage.

Proficiency in MS Office applications and good computer literacy.

Strong organizational and time-management skills, with attention to detail.

Highly motivated, reliable, and able to work independently with minimal supervision.

A good team player with a positive attitude and strong sense of responsibility.

Willing to travel as and when required.

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class 'A' contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class 'A' registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

See Yong & Son Construction Sdn Bhd S(YS) is an established contractor in Marine & Civil Engineering. Since inception, SYS has been involved in the construction industry mainly in civil engineering works and works related to river and sea. Prior to 1985, SYS was a registered Class 'A' contractor with most government bodies, particularly the Public Works Department (JKR) and the Drainage & Irrigation Department (JPS).

In 1985, with the centralisation of all government departmental registration, SYS has since held a Class 'A' registration with the Pusat Khidmat Kontraktor (PKK) in civil engineering works, enabling it to tender for projects of unlimited contract sum from all government agencies.

In 1996, SYS also registered with the newly incorporated Construction Industry Development Board Malaysia (CIDB) as a Grade G7 (the highest grade) civil engineering contractor.

In line with our business growth, we invite suitable candidates to join our team in the company.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.