HR Cum Admin Executive (Mandarin Speaker)

PT Swift Marketing; Selangor; On-site; MYR 33,000 - 61,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave

Annual Leave

Salary based on experience

Job summary

PT Swift Marketing is seeking an HR Administrator to support recruitment, onboarding, payroll data, and HR record-keeping in Malaysia. The role demands strong organizational skills, discretion with confidential information, and proficiency in MS Office and HR software.

You will manage employee records, assist in payroll inputs, and help coordinate performance reviews and engagement activities while ensuring compliance with labour regulations and internal policies.

Qualifications

• Diploma or degree in Human Resource Management, Business Administration, or a related field.
• Familiarity with Malaysian labor laws and HR practices.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with integrity.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.

Responsibilities

• In the recruitment process, including posting job ads, screening candidates, scheduling interviews, and conducting reference checks.
• Handle employee onboarding and orientation, ensuring new hires are well-acquainted with company policies and procedures.
• Maintain employee records and update HR databases (e.g., leave, attendance, and performance records).
• Assist in payroll preparation by providing relevant data such as absences, leaves, and overtime.
• Support in performance management processes, including scheduling reviews and maintaining appraisal records.
• Manage employee engagement activities, including planning and organizing company events.
• Ensure compliance with local labor laws and employment regulations.
• Provide administrative support to the Manager, including managing calendars, scheduling meetings, and preparing necessary documents.
• Handle correspondence, emails, and phone calls on behalf of the Manager when required.
• Prepare reports, presentations, and meeting minutes as directed.
• Organize and maintain filing systems, both physical and digital.
• Assist in travel arrangements, expense tracking, and other tasks as needed.
• Act as a liaison between the Manager and other staff or external stakeholders.

Skills

HR software

MS Office

Communication skills

Interpersonal skills

Multitasking

Education

Diploma or degree in HRM/Business Admin or related field

Tools

Microsoft Office

HR software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Familiarity with Malaysian labor laws and HR practices.

Strong organizational skills and attention to detail.

Ability to handle confidential information with integrity.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.

Diploma or degree in Human Resource Management, Business Administration, or a related field.

Preferred Qualities:

Ability to multitask and prioritize tasks efficiently.

Problem-solving mindset and a proactive approach to challenges.

High level of professionalism and discretion.

Experience in working with diverse teams.

Requirement

• Proven work experience in HR and/or administrative roles.

• Familiarity with Malaysian labor laws and HR practices.

• Strong organizational skills and attention to detail.

• Ability to handle confidential information with integrity.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.

• Diploma or degree in Human Resource Management, Business Administration, or a related field.

Preferred Qualities:

• Ability to multitask and prioritize tasks efficiently.

• Problem-solving mindset and a proactive approach to challenges.

• High level of professionalism and discretion.

• Experience in working with diverse teams.

Responsibility

Human Resources

• In the recruitment process, including posting job ads, screening candidates, scheduling interviews, and conducting reference checks.

• Handle employee onboarding and orientation, ensuring new hires are well-acquainted with company policies and procedures.

• Maintain employee records and update HR databases (e.g., leave, attendance, and performance records).

• Assist in payroll preparation by providing relevant data such as absences, leaves, and overtime.

• Support in performance management processes, including scheduling reviews and maintaining appraisal records.

• Manage employee engagement activities, including planning and organizing company events.

• Ensure compliance with local labor laws and employment regulations.

Administrative and Managerial Support

• Provide administrative support to the Manager, including managing calendars, scheduling meetings, and preparing necessary documents.

• Handle correspondence, emails, and phone calls on behalf of the Manager when required.

• Prepare reports, presentations, and meeting minutes as directed.

• Organize and maintain filing systems, both physical and digital.

• Assist in travel arrangements, expense tracking, and other tasks as needed.

• Act as a liaison between the Manager and other staff or external stakeholders.

Benefits

• Health Insurance
• Paid Leave
• Annual Leave
• Salary will be adjusted based on experience