HR - Admin Assistant

JL GLOBAL INVISION SDN. BHD.; Johor Bahru; On-site; MYR 28,000 - 39,000; Full time

Job summary

Jora Malaysia is seeking an Administrative Assistant to support the HR & Administration team in Johor Bahru. The role includes coordinating new employee inductions, maintaining HR files, and providing general administrative support.

The position also covers financial admin such as billing reconciliations, petty cash handling, receptionist duties, stationery management, PPE inventory, and coordinating vehicle servicing and insurance renewals. Strong organizational skills are essential.

Qualifications

• Assist in coordinating and conducting new employee induction and onboarding.
• Maintain proper filing and documentation of HR and administrative records.
• Provide general administrative support to the HR & Administration department.
• Perform other duties and ad hoc assignments as assigned by the superior.

Responsibilities

• Prepare and issue internal memos and announcements.
• Monitor and reconcile Touch 'n Go (TNG), SmartPay, and CelcomDigi bills.
• Handle petty cash records, reconciliation, and filing.
• Serve as the receptionist by answering and directing incoming calls and greeting visitors.
• Process and monitor stationery requests and maintain office supplies.
• Purchase pantry items and ensure proper organization and stock arrangement.
• Manage Personal Protective Equipment (PPE) requests and maintain inventory records.
• Coordinate vehicle servicing, PUSPAKOM inspections, insurance renewals, and road tax renewals with workshops and relevant personnel.
• Monitor equipment calibration schedules and arrange insurance renewals to ensure compliance.

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Assist in coordinating and conducting new employee induction and onboarding.
• Maintain proper filing and documentation of HR and administrative records.
• Provide general administrative support to the HR & Administration department.
• Perform other duties and ad hoc assignments as assigned by the superior.

Administrative Duties

• Prepare and issue internal memos and announcements.
• Monitor and reconcile Touch 'n Go (TNG), SmartPay, and CelcomDigi bills.
• Handle petty cash records, reconciliation, and filing.
• Serve as the receptionist by answering and directing incoming calls and greeting visitors.
• Process and monitor stationery requests and maintain office supplies.
• Purchase pantry items and ensure proper organization and stock arrangement.
• Manage Personal Protective Equipment (PPE) requests and maintain inventory records.
• Coordinate vehicle servicing, PUSPAKOM inspections, insurance renewals, and road tax renewals with workshops and relevant personnel.
• Monitor equipment calibration schedules and arrange insurance renewals to ensure compliance.
• Perform other duties and ad hoc assignments as assigned by the superior.