HR - ADMIN EXECUTIVE

HRSB Holdings; Malacca City; On-site; MYR 45,000 - 78,000; Full time

Job summary

HRSB Holdings in Malaysia is seeking a capable HR Admin to manage recruitment, onboarding, engagements, training, and offboarding, while maintaining records and ensuring data confidentiality.

The role supports payroll, attendance, leave, benefits, and policy compliance with ISO standards, and requires strong organizational skills, MS Office proficiency, and good communication.

Qualifications

• Bachelor’s Degree in Business, HR, Admin or related field.
• 2–3 years working experience in similar position.
• Strong organizational, administrative, and time management skills.
• Proficiency in MS Office and HR systems.
• Good communication and interpersonal skills.

Responsibilities

• Manage the full spectrum of HR functions, including recruitment, onboarding, employee engagement, training, and offboarding.
• Maintain and update employee records, HR databases, and personnel files, ensuring data accuracy and confidentiality.
• Administer payroll-related HR processes, attendance, leave management, and employee benefits in collaboration with the payroll team.
• Ensure compliance with employment laws, statutory requirements, company policies, and ISO standards by implementing, monitoring, and continuously improving HR and administrative policies, procedures, and controls.
• Implement, and maintain HR and Administration policies, SOPs, and document control processes in compliance with ISO requirements, internal controls, and audit standards.
• Handle employee relations matters, including grievances and disciplinary actions.
• Assist full process of performance appraisal.
• Identify, implement and coordinate end-to-end training and development process.
• Prepare all HR reports for management.
• Perform other HR and administrative duties assigned by Management.
• Any other task given by HOD
• Assist in the registration and renewal of staff insurance.
• Receive, verify, and process staff claims through the HRSB ONE system.
• Assist the renewal & new registration for Company Licensing.
• Maintain and update company credentials and official documents regularly.
• Organize and maintain filing systems, including insurance, office equipment, service maintenance, transport, company certificates, project LOAs, and more.
• Oversee office maintenance and equipment management.
• Perform additional tasks and responsibilities as assigned by immediate superior.

Skills

Strong organizational

Administrative skills

Time management

Communication

Interpersonal skills

Education

Bachelor’s Degree in Business, Human Resources, Admin or related field

Tools

MS Office

HR systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Manage the full spectrum of HR functions, including recruitment, onboarding, employee engagement, training, and offboarding.
• Maintain and update employee records, HR databases, and personnel files, ensuring data accuracy and confidentiality.
• Administer payroll-related HR processes, attendance, leave management, and employee benefits in collaboration with the payroll team.
• Ensure compliance with employment laws, statutory requirements, company policies, and ISO standards by implementing, monitoring, and continuously improving HR and administrative policies, procedures, and controls.
• Implement, and maintain HR and Administration policies, Standard Operating Procedures (SOPs), and document control processes in compliance with ISO requirements, internal controls, and audit standards.
• Handle employee relations matters, including grievances and disciplinary actions.
• Assist full process of performance appraisal.
• Identify, implement and coordinate end-to-end training and development process.
• Prepare all HR reports for management.
• Perform other HR and administrative duties assigned by Management.
• Any other task given by HOD

Administration:

• Assist in the registration and renewal of staff insurance.
• Receive, verify, and process staff claims through the HRSB ONE system.
• Assist the renewal & new registration for Company Licensing.
• Maintain and update company credentials and official documents regularly.
• Organize and maintain filing systems, including insurance, office equipment, service maintenance, transport, company certificates, project LOAs, and more.
• Oversee office maintenance and equipment management.
• Perform additional tasks and responsibilities as assigned by immediate superior.

Requirements:

• Bachelor’s Degree in Business, Human Resources, Admin or a related field
• Preferable with 2 - 3 years working experience in similar position
• Strong organizational, administrative, and time management skills.
• Proficiency in MS Office and HR systems.
• Good communication and interpersonal skills.