HR ADMIN

WEST MALAYAN GROUP Sdn Bhd; Seberang Perai; On-site; MYR 33,000 - 51,000; Full time

Job summary

WEST MALAYAN GROUP Sdn Bhd is hiring an HR Admin to provide essential administrative and HR support in managing employee records, recruitment, attendance, payroll assistance, statutory matters, welfare, documentation, and daily HR operations.

The role reports to the HR Manager / Management and is a Full-Time position based in Malaysia. This role supports onboarding, government filings, and coordination with agents and authorities as needed.

Qualifications

• HR administration experience preferred.
• Knowledge of Malaysian labour laws is a plus.
• Ability to handle confidential information with integrity.

Responsibilities

• Attendance: Monitor daily attendance, check late marks, maintain attendance records.
• Compensation & Claims: Assist with salary, overtime, deductions, and claims processing with supporting documents.
• Documentation: Prepare HR letters, memos, forms; maintain filing and document integrity.
• Employee Records: Maintain personal files and update information; ensure confidentiality.
• Government & Statutory Matters: Assist with EPF, SOCSO, EIS, HRDF; follow up on submissions.
• Hiring & Recruitment: Support posting jobs, screen resumes, arrange interviews and candidate communication.
• Induction & Onboarding: Prepare onboarding documents and guide new hires through policies.
• Job & Position Records: Maintain records of positions, departments, and reporting lines.

Job description

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Position: HR Admin
Department: Human Resources & Administration
Reports To: HR Manager / Management
Employment Type: Full-Time

JOB PURPOSE

To provide effective administrative and HR support in managing employee records, recruitment, attendance, payroll support, statutory matters, employee welfare, documentation, and daily HR operations.

A–Z HR ADMIN RESPONSIBILITIESA – Attendance

• Monitor daily employee attendance.
• Check late coming, early leaving, absence and incomplete attendance records.
• Maintain attendance records and prepare attendance reports.
• Follow up with employees regarding attendance issues.
• Assist in administering employee benefits.
• Maintain records of medical benefits, allowances, claims and other employee benefits.
• Assist employees with benefit-related enquiries.

C – Compensation & Claims

• Assist with salary and allowance information.
• Check overtime, claims, deductions and other payroll-related information.
• Ensure supporting documents are complete before processing claims.

D – Documentation

• Prepare HR letters, memos, forms and other documents.
• Maintain proper HR documentation and filing.
• Ensure employee documents are complete and updated.

E – Employee Records

• Maintain individual employee files.
• Update employee personal information, employment status and other HR records.
• Ensure confidentiality of employee information.
• Maintain foreign worker records and documentation.
• Assist with passport, work permit, FOMEMA and related documentation.
• Coordinate with agents and relevant authorities when required.

G – Government & Statutory Matters

• Assist with HR-related government submissions and documentation.
• Maintain records relating to EPF, SOCSO, EIS, HRDF and PCB.
• Follow up on pending statutory matters.

H – Hiring & Recruitment

• Assist with recruitment activities from job posting to onboarding.
• Post vacancies on recruitment platforms.
• Screen resumes and arrange interviews.
• Communicate with candidates.

I – Induction & Onboarding

• Prepare onboarding documents for new employees.
• Assist new employees with company rules, policies and procedures.
• Ensure required documents are collected and filed.
• Coordinate employee registration in HR/payroll systems.

J – Job & Position Records

• Maintain updated records of employee positions, departments and reporting lines.
• Assist in preparing job descriptions when required.
• Maintain recruitment and vacancy records.