HR & Admin

Confidential; Subang Jaya; On-site; MYR 54,000 - 82,000; Full time

Job summary

Confidential is seeking a Senior Executive to coordinate a broad range of HR and admin functions, including office facilities, employee relations, benefits administration, recruitment and onboarding, and staff support.

This role requires Diploma or Bachelor's, strong communication, multitasking, willingness to travel within the state, and ability to work independently, with emphasis on cost control and process improvement.

Qualifications

• Diploma or Bachelor’s degree in HR/Business or related field.
• Experience in HR/admin with employee relations exposure.
• Willingness to travel within the state and multilateral coordination skills.

Responsibilities

• Office Building Facility Management and vendor contract oversight.
• Travel management including visa and logistics coordination.
• Employee engagement, welfare, and claims verification.
• Recruitment, onboarding, and onboarding support (Zoom/IT tasks).

Skills

HR administration

Employee relations

Recruitment

Onboarding

Vendor management

Budgeting

Travel coordination

IT coordination

Communication

Multitasking

Education

Diploma in HR/BA/Management

Bachelor's degree in HR/Management

Tools

MS Office

Zoom

Job description

Key responsibilities of this role involve managing a wide range of human resources functions, including office administrative and building management, employee relations, benefits administration, recruitment and onboarding as well as serving as a point of contact for employee concerns and questions.

1. Office Building Facility Management

• Manage building services, maintenance schedules, vendor performance, and related contracts.
• Support annual budgeting and cost monitoring.
• Provide assistant with IT coordination where required.
• Administer worker hostel facilities, including maintenance, tenancy renewals, and utilities.
• Ensure adherence to regulations governing foreign workers.
• Manage expatriate matters, including work permits, visa renewals, and statutory compliance.

3. Travel Management

• Ensure timely applications and renewals of visas, KITAS, and APEC cards.
• Coordinate comprehensive travel logistics, including flights, accommodation, and insurance.

4. Employee Engagement & Welfare

• Plan, coordinate, and execute activities to foster employee engagement and well-being.
• Support welfare initiatives that promote a positive workplace culture.
• Verify employee claims with accuracy and ensure timely processing.
• Review and validate panel clinic invoices to ensure correctness and cost efficiency.

6. Recruitment & Onboarding

• Support recruitment activities and ensure a smooth onboarding and orientation process for new hires.
• Provide support for Zoom meetings and basic IT-related tasks.
• Undertake ad-hoc assignments as directed by management.

Requirements:

• Diploma or Bachelor's Degree in:
• Human Resource Management
• Business Administration
• Management
• Accounting/Finance or another relevant field
• For a Senior Executive position, a Bachelor's Degree is more likely to be preferred.
• Relevant HR/Admin experience can sometimes compensate if your academic background is not directly related to HR.
• Ability to communicate effectively with internal and external stakeholders.
• Flexible in travelling within the state.
• Good in reporting and analytical skills.
• Ability to work independently.
• Multitasking and able to prioritize work.