Executive/Senior Executive, HR & Admin

Company Confidential; Subang Jaya; On-site; MYR 45,000 - 78,000; Full time

Job summary

Company Confidential is seeking a Senior Executive to oversee HR and admin functions in Subang Jaya, Malaysia. The role covers office facility management, employee relations, benefits, recruitment and onboarding, travel coordination, and engagement activities.

The ideal candidate will have a relevant degree and HR/Admin experience, strong reporting skills, and the ability to Travel within the state as needed. The position is full-time and requires independent work and multitasking.

Qualifications

• Diploma or Bachelor's Degree in HRM/Business Administration/Management or related field.
• Senior Executive role often requires a Bachelor's Degree.
• Experience in HR/Admin functions and stakeholder communication.

Responsibilities

• Office Building Facility Management including vendor contracts and budgets.
• Manage employee relations, benefits administration, recruitment and onboarding.
• Coordinate travel: visas, KITAS, APEC cards, flights, accommodation and insurance.
• Plan and execute employee engagement activities and welfare initiatives.
• Verify claims and review panel clinic invoices for cost efficiency.
• Support Zoom meetings and basic IT tasks; handle ad-hoc assignments.

Education

Diploma or Bachelor's Degree in HRM/BA/Management/Psychology/Accounting/Finance

Bachelor's Degree preferred for Senior Executive

HR/Admin experience

Effective communication

Reporting and analytics

Independent work

Multitasking

Travel flexibility

Job description

Key responsibilities of this role involve managing a wide range of human resources functions, including office administrative and building management, employee relations, benefits administration, recruitment and onboarding as well as serving as a point of contact for employee concerns and questions.

1. Office Building Facility Management

• Manage building services, maintenance schedules, vendor performance, and related contracts.
• Support annual budgeting and cost monitoring.
• Provide assistant with IT coordination where required.
• Administer worker hostel facilities, including maintenance, tenancy renewals, and utilities.
• Ensure adherence to regulations governing foreign workers.
• Manage expatriate matters, including work permits, visa renewals, and statutory compliance.

3. Travel Management

• Ensure timely applications and renewals of visas, KITAS, and APEC cards.
• Coordinate comprehensive travel logistics, including flights, accommodation, and insurance.

4. Employee Engagement & Welfare

• Plan, coordinate, and execute activities to foster employee engagement and well-being.
• Support welfare initiatives that promote a positive workplace culture.
• Verify employee claims with accuracy and ensure timely processing.
• Review and validate panel clinic invoices to ensure correctness and cost efficiency.

6. Recruitment & Onboarding

• Support recruitment activities and ensure a smooth onboarding and orientation process for new hires.
• Provide support for Zoom meetings and basic IT-related tasks.
• Undertake ad-hoc assignments as directed by management.

Requirements:

• Diploma or Bachelor's Degree in: Human Resource Management/Business Administration/Management/Psychology/Accounting/Finance or another relevant field
• For a Senior Executive position, a Bachelor's Degree is more likely to be preferred.
• Relevant HR/Admin experience can sometimes compensate if your academic background is not directly related to HR.
• Ability to communicate effectively with internal and external stakeholders.
• Flexible in travelling within the state.
• Good in reporting and analytical skills.
• Ability to work independently.
• Multitasking and able to prioritize work.