Regional Human Resource and Administration Executive

Azeus Systems Limited; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Festival leave entitlement

Parking reimbursement

Group insurance coverage (inpatient &

Job summary

Azeus Systems Limited in Kuala Lumpur, Malaysia seeks a Regional Human Resource & Administration Executive to manage HR and Admin functions across onboarding, contracts, payroll, and facilities. You will coordinate hires, offboarding, and visa processes while maintaining records and compliance.

The role requires 3–7 years in HR, strong English communication, and meticulous organisation. Office-based with duties spanning payroll, training, and employee relations; immediate availability is a plus.

Qualifications

• 3-7 years of relevant HR experience.
• Experience in HR operations, payroll, employee lifecycle, and HR administration.
• Good understanding of HR processes and employment practices.
• Experience supporting regional or global HR operations will be an advantage.
• Good command of English, both written and verbal.
• Strong attention to detail and organisational skills.
• Able to manage multiple tasks and work with different stakeholders.
• Proficient in Microsoft Office and comfortable working with HR systems.
• Immediate availability or a short notice period will be an advantage.

Responsibilities

• Manage onboarding, offboarding, and HR record maintenance.
• Handle employment contracts, consultancy agreements, visa applications, and HR correspondence.
• Update and maintain employee records and documents accurately.
• Coordinate workplace facilities and equipment for new joiners.
• Coordinate offboarding, asset return, and revocation of system access.
• Oversee payroll coordination with Finance and staff claims.
• Plan and execute training programs; maintain training records; conduct Training Needs Analysis.
• Manage probationary and annual performance evaluations; handle employee relations and attendance reporting.
• Organize employee engagement events and travel bookings.
• Ensure HR & Admin policies and SOPs are followed; monitor stationery and office supplies; ensure office safety and cleanliness.

Skills

HR operations

Payroll processing

Employee lifecycle

English communication

Stakeholder management

Education

Diploma or Bachelor's Degree in HR, Business Administration, Management

Tools

Microsoft Office

HR systems

Job description

The Regional Human Resource & Administration Executive will manage a full spectrum of HR & Admin. functions and operations, including but not limited to:

• Conduct and handle onboarding, offboarding, and HR record maintenance.
• Handle HR functions, particularly those related to the preparation and administration of employment contracts and consultancy agreements, visa applications, and other HR correspondence.
• Update and maintain employee records, information, and documents accurately.
• Coordinate and ensure new joiners are provided with the necessary workplace facilities and equipment, including desk space, laptops/desktops, phones, ID/access cards, business cards and other required items.
• Coordinate the offboarding process, ensuring resigning staff complete the required handover, return all company assets, and that relevant system access is revoked.

Payroll:

• Monitor and coordinate with the Finance team regarding monthly payroll computation, staff claims, and processing for all employees to ensure accurate and timely management of payroll and claims.
• Check overall staff claims based on company / Global compensation and benefits.

Training and Development:

• Oversee and manage the planning and execution of training programs to develop and retain high-performing talents.
• Ensure there are proper records for all training attended by the staff.
• Conduct yearly Training Needs Analysis (TNA).

Performance Appraisal and Talent Management:

• Ensure probationary and annual performance evaluations are done in a timely manner.
• Manage all aspects of employee relations, including grievances/queries, performance and attendance monitoring and reporting, and discipline.
• Organize event planning, employee engagement events, booking of flight tickets and accommodation, etc.

Other HR & Admin Matters:

• Ensure HR & Admin policies and Standard Operating Procedures are being followed.
• Monitor and purchase stationery, groceries, and any other purchases with attention to budgetary constraints.
• Ensure security, safety, and cleanliness of office space at all times.
• Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested, or entrusted to you by your superiors.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• 3-7 years of relevant HR experience.
• Experience in HR operations, payroll, employee lifecycle, and HR administration.
• Good understanding of HR processes and employment practices.
• Experience supporting regional or global HR operations will be an advantage.
• Good command of English, both written and verbal.
• Strong attention to detail and organisational skills.
• Able to manage multiple tasks and work with different stakeholders.
• Proficient in Microsoft Office and comfortable working with HR systems.
• Able to work independently while knowing when to seek guidance or escal…
• Immediate availability or a short notice period will be an advantage.

Benefits

• Festival leave entitlement
• Parking reimbursement
• Group insurance coverage (inpatient & outpatient)