Hostel Administration Executive

Agensi Pekerjaan LME Management Sdn Bhd; Sungai Petani; On-site; MYR 27,000 - 45,000; Full time

Job summary

Agensi Pekerjaan LME Management Sdn Bhd is seeking an administrative assistant to handle daily clerical tasks and tenancy-related processes in Sungai Petani. You will verify worker lists, maintain accommodation records, and process payments for hostels’ utilities, ensuring compliance with local requirements.

The role requires 1–2 years of admin experience, familiarity with tenancy procedures and government submissions, and strong MS Office skills, especially Excel and Word.

Qualifications

• 1–2 years of administration experience.
• Experience with tenancy agreements, utilities, and government submissions is an advantage.
• Familiar with JTK, LHDN, TNB, SADA, PBA and MBSP procedures is an added advantage.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Perform daily administrative tasks such as filing of contracts and tenancy agreements.
• Ensure headcounts in the workers namelist match company details.
• Update and maintain hostel/house/dormitories master list for workers and company.
• Process monthly payments for hostels' utilities and prepare excess usage listing.
• Prepare documents to submit new applications to install utility providers.
• Assist in JTK submissions by providing tenancy agreements, local assessment bills and floor plans.
• Prepare and ensure new/renewal tenancy agreements are signed and stamped.
• Monitor tenancy agreement expiry dates (new and old).
• Prepare payment vouchers for new rental and stamping.
• Ensure LHDN online stamping for tenancy and service agreements is done.
• Perform other duties as required by management.

Skills

Administration

Communication

Organisational skills

Problem solving

Tools

Microsoft Office

Excel

Word

Job description

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• To perform daily administrative tasks such as filing of contracts and tenancy agreements.
• To ensure that the headcounts in the workers namelist is match against the details provided by the company.
• To update and maintain a hostel/house/dormitories master list on workers and company.
• To process monthly payments for hostels' utilities and prepare excess usage listing including employees, suppliers, contractors and others.
• To prepare document to submit new application to install TNB , SADA, PBA, MBSP.
• To assist in JTK submission by providing related documentation such as tenancy agreements, local assessment bills and floor layout plan etc.
• To prepare and ensure that new and renewal of tenancy agreement are being signed and stamp.
• To monitor on New and Old tenancy agreement expiry date.
• To prepare payment vouchers for new rental and stamping.
• To ensure LHDN on line stamping are done for Tenancy and Service Agreements.
• To perform other job functions deemed necessary by the management.

Requirement:

• Minimum 1-2 years of experience in administration.
• Experience in tenancy agreements, utilities, and government submissions is an advantage.
• Familiar with JTK, LHDN, TNB, SADA, PBA, and MBSP procedures is an added advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication, organisational, and problem-solving skills.
• Detail-oriented, responsible, and able to work independently.