Halal Internal Auditor (Based in HQ, Central Outlet and Bakery & Cafe Outlets)

SDS Group Berhad; Johor Bahru; On-site; MYR 48,000 - 72,000; Full time

Job summary

SDS Group Berhad's SDS Food division seeks a Halal Internal Auditor for Halal Internal Audit at bakery outlets and central kitchen in Johor Bahru. You will conduct scheduled halal audits, verify MHMS and JAKIM compliance, and ensure ingredients, certificates, and records meet halal standards.

You will also manage documentation, non-conformities, corrective actions, and training to uphold halal integrity across production and outlets.

Qualifications

• Minimum Diploma in Halal Management, Food Technology, Food Science, Quality Management, or related field.
• Knowledge of Malaysian halal certification requirements and MHMS.
• Understanding of food hygiene, GMP, HACCP, ingredient control, and food production processes.
• Halal Executive or recognised halal internal auditor training is an advantage; mandatory competency requirements must follow applicable regulations and company policy.
• Good communication, documentation, analytical, and problem-solving skills.
• Willingness to travel between production facilities and SDS Café & Bakery outlets and Central outlets.

Responsibilities

• A. Halal Internal Audit: Conduct halal internal audits at production facilities and outlets according to the approved audit schedule.
• Perform internal audits every three months or according to the audit plan.
• Verify compliance with JAKIM/JAIN halal certification requirements, MHMS, and company procedures.
• Inspect storage, preparation, production, packaging, handling, and finished products for halal integrity.
• Check halal certificates, supplier records, ingredient lists, product labels, and operational documents.
• Monitor halal requirement implementation and identify halal risk.
• B. Documentation and Record Control: Review halal files for completeness and updates.
• Maintain halal certificates and approved ingredient lists.
• Maintain supplier and purchasing documentation.
• Maintain training certificates and vaccination records where applicable.
• C. Non-Conformity and Corrective Action: Identify, report non-conformities, and recommend CAPAs.
• Monitor deadlines and verify effectiveness of actions.
• Escalate serious halal risks immediately.
• D. Production and Outlet Monitoring: Inspect facilities and outlets to verify halal SOPs.
• Monitor ingredient receiving, storage, stock rotation, handling, and cross-contamination prevention.
• Verify adherence to recipes and process flows.
• Coordinate with cross-functional teams to resolve audit issues.
• E. Reporting and Communication: Prepare audit reports, maintain schedules and trackers.
• Communicate results to relevant departments and outlet PIC.
• Support halal certification activities when assigned.
• F. Training and Continuous Improvement: Promote halal awareness and training.
• Recommend improvements to SOPs, checklists, and documentation systems.
• Maintain confidentiality, impartiality, and independence.

Skills

Communication

Documentation

Analytical skills

Problem-solving

Education

Diploma in Halal Management / Food Technology / Food Science / Quality Management

Job description

Halal Internal Auditor (SDS Food / Bakery & Cafeteria Outlet and Central Outlet)

To conduct regular internal halal audits and monitor compliance with applicable halal requirements, company procedures, and food safety standards. The Halal Internal Auditor is responsible for identifying non-conformities, preparing audit reports, following up on corrective actions, and ensuring that halal integrity is maintained throughout the company's operations.

2. Key Responsibilities:-

A. Halal Internal Audit

Conduct halal internal audits at production facilities and outlets according to the approved audit schedule.

Perform internal audits once every three (3) months or according to the approved audit plan.

Verify compliance with JAKIM/JAIN halal certification requirements, the Malaysian Halal Management System (MHMS), and relevant company procedures.

Inspect ingredient storage, food preparation, production processes, packaging, handling, and finished products. Verify that halal-certified premises use only approved ingredients and materials with valid supporting documentation.

Check halal certificates, supplier records, ingredient lists, product labels, and relevant operational documents.

Monitor the implementation of halal requirements and identify potential risks to halal integrity.

B. Documentation and Record Control

Review halal files at production facilities and outlets to ensure documents are complete, updated, and properly maintained.

Halal certificates and approved ingredient lists.

Supplier and purchasing documentation.

Food handler training certificates and typhoid vaccination records, where applicable.

Employee appointment letters and halal committee records.

Internal audit reports and corrective action records.

Cleaning, sanitation, receiving, storage, and production records.

• Ensure audit findings and supporting evidence are properly documented and filed.

C. Non-Conformity and Corrective Action

Identify, record, and report non-conformities found during audits.

Issue audit findings and corrective action requests to the relevant departments or outlet personnel.

Recommend appropriate corrective and preventive actions.

Monitor corrective action deadlines and verify the effectiveness of actions taken.

Escalate serious halal compliance risks to the Associate Manager or Halal Executive immediately.

Ensure products or ingredients without verified halal approval are reported and managed according to company procedures.

D. Production and Outlet Monitoring

Conduct inspections at production facilities and outlets to verify compliance with halal SOPs.

Monitor ingredient receiving, storage, stock rotation (FIFO/FEFO), food handling, and prevention of cross-contamination.

Verify that production activities follow approved recipes, ingredient specifications, and process flows.

Check the segregation, identification, and handling of halal ingredients, products, and materials.

Coordinate with Production, QA, Procurement, Operations, and outlet personnel to resolve audit issues.

Conduct follow-up or special audits when required.

E. Reporting and Communication

Prepare and submit audit reports within the stipulated timeline.

Maintain an updated audit schedule, audit checklist, non-conformity register, and corrective action tracker.

Report audit results, recurring issues, and significant halal risks to the reporting manager.

Communicate audit findings clearly to the relevant department or outlet PIC.

Support halal certification applications, renewals, surveillance audits, and external audits when assigned.

F. Training and Continuous Improvement

Promote halal awareness and compliance among employees.

Support halal training and briefing sessions when required.

Recommend improvements to halal SOPs, audit checklists, and documentation systems.

Maintain professional conduct, confidentiality, impartiality, and independence throughout the audit process.

3. Authority

Access relevant premises, records, and documents required for audit purposes.

Request explanations, supporting documents, and corrective action plans from relevant personnel.

Report and accelerate any suspected halal non-compliance immediately.

Recommend containment measures and follow-up audits in accordance with company procedures and delegated authority.

4. Qualifications and Requirements

Minimum Diploma in Halal Management, Food Technology, Food Science, Quality Management, or a related field; equivalent relevant experience may be considered.

Knowledge of Malaysian halal certification requirements and the Halal Management System.

Understanding of food hygiene, GMP, HACCP, ingredient control, and food production processes.

Halal Executive or recognised halal internal auditor training is an advantage; mandatory competency requirements must follow applicable regulations and company policy.

Good communication, documentation, analytical, and problem-solving skills.

Willingness to travel between production facilities and outlets.

Able to work independently, objectively, and systematically.

Willingness to travel between production, SDS Café & Bakery outlets, and Central outlets as required for audit and halal compliance activities.

5. Key Performance Indicators (KPIs)

Completion of scheduled internal audits according to the approved audit plan.

Timely submission of complete and accurate audit reports.

Timely follow-up and closure of corrective actions.

Accuracy and completeness of halal audit documentation.

Timely escalation of serious halal compliance risks.

Improvement in halal compliance across production facilities and outlets.

6. Working Relationships

Internal: Associate Manager, Halal Executive, QA, Production, Procurement, Training & Audit, Operations, and Outlet PICs.

External: JAKIM/JAIN, relevant authorities, certification bodies, and suppliers when authorised.

SDS is the retail subsidiary of SDS Groups. As a Johor home-grown company, SDS Groups develop its business with three subsidiary brands including SDS, wholesale subsidiaries Top Baker and Daily’s Bakery. Top Baker and Daily’s Bakery are bakery product suppliers and wholesalers delivering delectable bread to nationwide daily. New factory launched in Seremban has begun its operation in October 2017 serving more confectioneries to Malaysians.

SDS which is well-recognized in Johor region for its quality confectionery products valuable for money and excellent customer service. Since 1987, SDS continuously invents new creations monthly to keep customer’s excitement in SDS products. Aligned with the Share, Dine, Smile motto – SDS envisions to give its valued customer the most unique and enjoyable dining experience.

SDS is the retail subsidiary of SDS Groups. As a Johor home-grown company, SDS Groups develop its business with three subsidiary brands including SDS, wholesale subsidiaries Top Baker and Daily’s Bakery. Top Baker and Daily’s Bakery are bakery product suppliers and wholesalers delivering delectable bread to nationwide daily. New factory launched in Seremban has begun its operation in October 2017 serving more confectioneries to Malaysians.

SDS which is well-recognized in Johor region for its quality confectionery products valuable for money and excellent customer service. Since 1987, SDS continuously invents new creations monthly to keep customer’s excitement in SDS products. Aligned with the Share, Dine, Smile motto – SDS envisions to give its valued customer the most unique and enjoyable dining experience.