Global T&E Specialist | Process Improvement & Training

Alfa Laval Mid Europe GmbH; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Alfa Laval Mid Europe GmbH in Malaysia is seeking a Finance professional to manage day-to-day Travel & Expenses operations within area of responsibility. You will process expense reports, review claims for policy compliance, and provide guidance to users on T&E processes.

The role requires 2–3 years in Travel & Expenses, Purchase to Pay or Accounts Payable, with MS Excel and ServiceNow familiarity, plus English fluency and strong attention to detail.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• 2–3 years of experience in Travel & Expenses, Purchase to Pay, Accounts Payable.
• Experience with iScala and Power BI is a plus.
• Proficient with MS Office (Excel) and ServiceNow (SNOW).
• Excellent communication and interpersonal skills; liaise with internal and external.
• High attention to detail and accuracy in processing employee expenses.
• Proficient in English (spoken and written).
• Motivation with a willingness to learn and a can-do attitude.

Responsibilities

• Ensure timely processing of employee expense reports and supporting documentation.
• Review expense claims for policy compliance, correct accounting treatment, and accurate coding.
• Independently investigate and resolve complex T&E issues and stakeholder inquiries.
• Provide guidance and support to users on T&E processes, policies, and systems.
• Organize and deliver training sessions for employees and business stakeholders.
• Participate in process improvement, automation, and standardization initiatives.
• Perform and review monthly reconciliations of T&E-related general ledger accounts.
• Respond to escalated inquiries regarding payments, expense claims, and process-related matters.
• Prepare data, reports, and analyses to support local management decision-making.
• Create, maintain, and periodically review process documentation and Desktop Procedures.
• Support internal and external audit activities with required documentation and explanations.

Skills

Communication

Interpersonal skills

Attention to detail

Willingness to learn

Education

Bachelor's degree in Finance, Accounting, Business Administration

Tools

Excel

ServiceNow

iScala

Power BI

Job description

Alfa Laval Mid Europe GmbH in Malaysia is seeking a Finance professional to manage day-to-day Travel & Expenses operations within area of responsibility. You will process expense reports, review claims for policy compliance, and provide guidance to users on T&E processes.

The role requires 2–3 years in Travel & Expenses, Purchase to Pay or Accounts Payable, with MS Excel and ServiceNow familiarity, plus English fluency and strong attention to detail.