T&E Specialist

Alfa Laval Malaysia Sdn. Bhd.; Selangor; On-site; MYR 60,000 - 120,000; Full time

Job summary

Alfa Laval Malaysia Sdn. Bhd. seeks a detail‑oriented T&E Accountant to manage day-to-day accounting operations within the travel and expenses domain. The role involves processing expense reports, ensuring policy compliance, and supporting stakeholders across the organization.

You will drive process improvements, provide training, and perform reconciliations while collaborating with global teams to ensure accurate financial reporting and timely local decision support.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• 2–3 years of experience in Travel & Expenses, Purchase to Pay, Accounts Payable.
• Experience with iScala and Power BI is a plus.

Responsibilities

• Process employee expense reports and supporting documentation in a timely and accurate manner.
• Review expense claims for policy compliance and proper coding.
• Investigate and resolve complex T&E issues and stakeholder inquiries.
• Provide guidance on T&E policies and systems to users.
• Organize and deliver training sessions for employees and stakeholders.
• Contribute to process improvement, automation, and standardization initiatives.
• Perform monthly reconciliations of T&E-related GL accounts.
• Respond to escalated inquiries about payments and process-related matters.
• Prepare data, reports, and analyses to support local management decisions.
• Maintain and review process documentation and desktop procedures.

Skills

Excel

Power BI

iScala

ServiceNow

Stakeholder management

English communication

Education

Bachelor's degree in Finance/Accounting

Tools

MS Excel

ServiceNow (SNOW)

Job description

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world‑leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140‑year‑old start‑up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

Who You Are

You are a self‑motivated team player with the ability to easily network in an international and cross‑cultural environment, working in line with Alfa Laval drivers; Action, Interaction, and Satisfaction. You are driven and see solutions rather than problems, effectively prioritizing and executing tasks. A focus on continuous improvement is in your DNA. You build trust, by clear communication with no prestige.

If the above sounds like you, this position might be just what you’re looking for!

About The Job

Manage the day‑to‑day accounting operations within area of responsibility.

Job Description

• Ensure timely and accurate processing of employee expense reports and supporting documentation.
• Review expense claims for policy compliance, correct accounting treatment, and accurate coding.
• Independently investigate and resolve complex T&E issues and stakeholder inquiries.
• Provide guidance and support to users on T&E processes, policies, and systems.
• Organize and deliver training sessions for employees and business stakeholders.
• Actively participate in process improvement, automation, and standardization initiatives.
• Perform and review monthly reconciliations of T&E‑related general ledger accounts.
• Respond to escalated inquiries regarding payments, expense claims, and process‑related matters.
• Prepare data, reports, and analyses to support local management decision‑making.
• Create, maintain, and periodically review process documentation and Desktop Procedures (DTPs).
• Support internal and external audit activities by providing required documentation and explanations.
• Perform additional tasks and responsibilities assigned by the Team Leader or Supervisor.

What You Know

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (or equivalent experience)
• Minimum 2 - 3 years of experience in Travel & Expenses, Purchase to Pay, Accounts Payable
• Experience in working with iScala and power BI will be a plus
• Practical knowledge of MS Office tools (Excel) and ticketing tools (ServiceNow‑SNOW)
• Excellent communication and interpersonal skills, with the ability to liaise with both internal and external.
• High attention to detail and accuracy in processing employee expenses.
• Proficient in English communication (both verbally and in writing)
• Motivation with a willingness to learn and a can‑do attitude

What’s In It For You

We offer a challenging position in an open and friendly environment where we help each other to develop and create value. Your work will have a true impact on Alfa Laval’s future success.

We are conducting a continuous review of received applications. We do not accept applications via email, due to General Data Protection Regulation (GDPR).

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